Executive Assistant & Operations Coordinator

Ancora Education; Glendale (AZ); On-site; USD 33,000 - 36,000; Full time

Job summary

The Executive Assistant at Arizona Automotive Institute, part of Ancora Education, provides direct administrative support to the Executive Director and campus staff in Glendale, AZ. The role handles correspondence, purchasing, reports, vendor relations, and campus HR/payroll tasks, with backup support for other admin positions.

The position requires a high school diploma, proficiency in Microsoft Office and Google Apps, strong multitasking and communication skills, and 2 years of Administrative

Qualifications

• High school diploma or equivalent from an accredited institution.
• Proficient in Microsoft Office and Google Applications.
• 2 years of experience as an Administrative Assistant.
• Associate's degree is preferred; 4–5 years of admin experience is a plus.

Responsibilities

• Process and manage purchase orders, check requests, payroll, and related admin tasks.
• Onboard new employees and provide direct support to campus staff.
• Maintain vendor relations and assist in acquiring new vendors.
• Perform clerical duties, organize files, and handle travel arrangements.
• Prepare reports, presentations, and data for meetings; handle confidential information.
• Maintain campus organizational charts and support HR/payroll functions.
• Other duties as assigned.

Skills

Multitasking

Strong communication

Detail-oriented

Office software proficiency

Education

High school diploma or equivalent

Associate's degree (preferred)

Tools

Microsoft Office

Google Apps

Job description

The Executive Assistant at Arizona Automotive Institute, part of Ancora Education, provides direct administrative support to the Executive Director and campus staff in Glendale, AZ. The role handles correspondence, purchasing, reports, vendor relations, and campus HR/payroll tasks, with backup support for other admin positions.

The position requires a high school diploma, proficiency in Microsoft Office and Google Apps, strong multitasking and communication skills, and 2 years of Administrative