Executive Assistant & Operations Coordinator

Camden Hill; Flower Mound, Northern (TX, KY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life Insurance

401K with company match

Short-Term Disability

HSA and FSA

Employee Assistance Program

Employee Recognition

Job summary

Therapy & Beyond, one of the largest BCBA-owned ABA organizations, is seeking an Administrative Assistant to be the heartbeat of our Home Office. You will work closely with senior leadership to streamline operations and keep the team connected.

In this role you will coordinate travel, prepare reports, manage communications, and support procurement while maintaining a welcoming office environment and contributing to our mission of helping patients and families.

Qualifications

• Clear, warm, and effective communication across channels.
• Excellent organizational skills with attention to detail.
• Proactive mindset with reliable deadline keeping.
• Adaptability and composure in a fast-paced office.
• Tech-savvy with Google Workspace and willingness to learn.
• Team-first spirit rooted in empathy and collaboration.
• Strong personal time management balancing goals with team needs.

Responsibilities

• Provide warm, seamless daily support to Home Office leadership.
• Deliver white-glove service to internal teams, guests, and partners.
• Create clear communications, reports, letters, and invoices.
• Coordinate travel arrangements and itineraries.
• Attend executive meetings and capture actionable takeaways.
• Gatekeeper for incoming communications, prioritizing updates.
• Maintain organized workspace and vital records.
• Lead procurement workflows and manage purchase orders.
• Keep office gear stocked and breakroom supplies full.
• Compile snapshot reports on team momentum and achievements.
• Support special projects and new initiatives.
• Uphold guidelines and best practices across responsibilities.
• Pursue continuous learning and career growth.

Skills

Communication

Organizational skills

Proactive mindset

Adaptability

Google Workspace

Team player

Time management

Tools

Google Workspace

Job description

Therapy & Beyond, one of the largest BCBA-owned ABA organizations, is seeking an Administrative Assistant to be the heartbeat of our Home Office. You will work closely with senior leadership to streamline operations and keep the team connected.

In this role you will coordinate travel, prepare reports, manage communications, and support procurement while maintaining a welcoming office environment and contributing to our mission of helping patients and families.