Assistant Clinic Manager

Therapy and Beyond - ABA Therapy; Colleyville (TX); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Holidays

PTO

401(k) Plan

Flexible Spending Account

Growth Opportunities

Job summary

Therapy & Beyond in Colleyville, TX is seeking an Assistant Clinic Manager to support the Clinic Manager and leadership with admin tasks, scheduling, EMR, and staff coordination. This role may cover sessions occasionally to keep operations smooth.

You'll organize records, liaise with teams, oversee onboarding and training, manage supplies, and help create a motivating therapy environment while advancing your career within a BCBA-led ABA organization.

Qualifications

• High school graduate with related field experience.
• Prior supervisor/management experience preferred.
• Excellent verbal and written communication skills.
• Excellent organizational and time management with strong attention to detail.
• Ability to work in a fast-paced, sometimes stressful environment.
• Proficient with Google Workspace and Microsoft Office; quick to learn new software.
• Empathy and teamwork skills to support staff and patients.
• Strong time management to meet shared goals.

Responsibilities

• Provide administrative support to Clinic Operations Director and Home Office.
• Oversee daily schedule to ensure adequate coverage and efficient operations.
• Update records in EMR including patient info and timesheets.
• Support treatment sessions as needed.
• Manage office tasks including records and supplies.
• Inform management and compile activity reports.
• Organize and distribute supplies and equipment; maintain clinic cleanliness.
• Assist with client onboarding and information.
• Coordinate new hire onboarding and training.
• Provide support during break coverages and transitions.

Skills

Communication

Organization

Time management

Deadline management

Stress tolerance

Google Workspace

Microsoft Office

Learning new software

Empathy & teamwork

Education

High school diploma

Job description

Company Description

Therapy & Beyond is one of the largest BCBA-owned ABA organizations, founded and led by Dr. Regina Crone, BCBA-D, since 2006. At Therapy & Beyond we approach the needs of each patient both individually and as part of a dynamic interdisciplinary team working with experts in applied behavior analysis (ABA) therapy, speech-language pathology, occupational therapy, and counseling. We love helping individuals reach their full potential by supporting not only the patient but also their family. We are passionate about what we do while remaining true to our defining core values of: Putting People First, Doing Our Best Together, Making Therapy Fun, and Above All, We grow potential

Job Description

The

• Provides administrative support to Clinic Operations Director and Home Office
• Oversee the daily schedule to ensure sufficient coverage and efficient operations.
• Update records in EMR including patient information and timesheets.
• Supports treatment sessions as necessary.
• Performs office management tasks including maintaining records, and ordering supplies.
• Inform management and compile reports/summaries on activity areas.
• Organize and distribute supplies, materials, and equipment. Maintain cleanliness of the clinic.
• Assist with client onboarding and information.
• Manage new hire onboarding and coordinate training.
• Provide support to Clinic personnel during break coverages and transition periods.
• Function in accordance with established standards, procedures, and applicable law.
• Contributes to a motivating therapy environment.
• Consistently develop your own job knowledge and advance your career!

Company Description

Therapy & Beyond is one of the largest BCBA-owned ABA organizations, founded and led by Dr. Regina Crone, BCBA-D, since 2006. At Therapy & Beyond we approach the needs of each patient both individually and as part of a dynamic interdisciplinary team working with experts in applied behavior analysis (ABA) therapy, speech-language pathology, occupational therapy, and counseling. We love helping individuals reach their full potential by supporting not only the patient but also their family. We are passionate about what we do while remaining true to our defining core values of: Putting People First, Doing Our Best Together, Making Therapy Fun, and Above All, We grow potential

Job Description

The Assistant Clinic Manager is a key member of our Clinic Leadership support team, tasked with assisting our Clinic Manager and associated leadership through administrative actions related to workforce, scheduling, operational resources, EMR, communications support, and general staff reinforcement. This role may occasionally be asked to provide coverage in session.

• Provides administrative support to Clinic Operations Director and Home Office
• Oversee the daily schedule to ensure sufficient coverage and efficient operations.
• Performs administrative tasks including communications, invoices, reports, etc.
• Update records in EMR including patient information and timesheets.
• Supports treatment sessions as necessary.
• Performs office management tasks including maintaining records, and ordering supplies.
• Inform management and compile reports/summaries on activity areas.
• Organize and distribute supplies, materials, and equipment. Maintain cleanliness of the clinic.
• Assist with client onboarding and information.
• Manage new hire onboarding and coordinate training.
• Provide support to Clinic personnel during break coverages and transition periods.
• Function in accordance with established standards, procedures, and applicable law.
• Contributes to a motivating therapy environment.
• Consistently develop your own job knowledge and advance your career!

Qualifications

• Education: High school graduate with applicable experience in a related field
• Prior experience in a supervisor / management role desired
• Excellent verbal and written communication skills
• Excellent organizational and time management skills with high attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extremely proficient with Google Workspace, Microsoft Office Suite, and the ability to learn new programs and procedures
• Maintain empathy and promote positive teamwork and communication
• Strong time management to reach our shared goals while maintaining balance

Additional Information

WHY YOU WILL LOVE WORKING AT T&B!

• Fun Work Environment
• Owned, Operated, & Led by a BCBA-D
• Earn a Competitive Salary
• Enjoy Medical, Dental, Vision & Life Insurance
• Enjoy Paid Holidays, PTO, and Work-Life Balance
• 401(k) Plan & Flexible Spending Account
• Opportunities to Grow within Leadership with Our Organization