Assistant Clinic Manager

Therapy-and-Beyon; Colleyville (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid Holidays

PTO

Work-Life Balance

Growth Opportunities in Leadership

Job summary

Therapy & Beyond seeks an Assistant Clinic Manager to join our clinic leadership team. You will assist the Clinic Manager with workforce scheduling, EMR management, and staff reinforcement, and may cover sessions when needed.

Key duties include coordinating daily schedules, maintaining records, and supporting onboarding and training of new hires. Strong communication and organizational skills are essential in our fast-paced environment.

Qualifications

• High school diploma required or equivalent experience.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities with attention to detail.
• Ability to work well in a fast-paced and sometimes stressful environment.
• Proficiency with Google Workspace and Microsoft Office; ability to learn new programs quickly.
• Demonstrated empathy and ability to promote positive teamwork and communication.
• Solid time-management skills to achieve shared goals while maintaining balance.

Responsibilities

• Provide administrative support to Clinic Operations Director and Home Office.
• Oversee daily schedule to ensure adequate coverage and efficient operations.
• Update patient information and timesheets in EMR.
• Support treatment sessions as needed.
• Perform office management tasks including records and supplies.
• Inform management and compile activity reports/summaries.
• Organize and distribute supplies and maintain clinic cleanliness.
• Assist with client onboarding and information.
• Manage new hire onboarding and coordinate training.
• Provide support to staff during breaks and transition periods.
• Work complies with standards, procedures, and applicable law.
• Contribute to a motivating therapy environment and develop your own knowledge.

Skills

Communication

Organization

Time management

Empathy

Teamwork

Deadline management

Education

High school diploma

Tools

Google Workspace

Microsoft Office Suite

Job description

Therapy & Beyond is one of the largest BCBA-owned ABA organizations, founded and led by Dr. Regina Crone, BCBA-D, since 2006. At Therapy & Beyond we approach the needs of each patient both individually and as part of a dynamic interdisciplinary team working with experts in applied behavior analysis (ABA) therapy, speech-language pathology, occupational therapy, and counseling. We love helping individuals reach their full potential by supporting not only the patient but also their family. We are passionate about what we do while remaining true to our defining core values of:Putting People First,Doing Our Best Together,Making Therapy Fun, and Above All, We grow potential

Job Description

Assistant Clinic Manageris a key member of our Clinic Leadership support team, tasked with assisting our Clinic Manager and associated leadership through administrative actions related to workforce, scheduling, operational resources, EMR, communications support, and general staff reinforcement. This role may occasionally be asked to provide coverage in session.

• Provides administrative support to Clinic Operations Director and Home Office
• Oversee the daily schedule to ensure sufficient coverage and efficient operations.
• Update records in EMR including patient information and timesheets.
• Supports treatmentsessions as necessary.
• Performs office management tasks including maintaining records, and ordering supplies.
• Inform management and compile reports/summaries on activity areas.
• Organize and distribute supplies, materials, and equipment. Maintain cleanliness of the clinic.
• Assist with client onboarding and information.
• Manage new hire onboarding and coordinate training.
• Provide support to Clinic personnel during break coverages and transition periods.
• Function in accordance with established standards, procedures, and applicable law.
• Contributes to a motivating therapy environment.
• Consistently develop your own job knowledge and advance your career!

Qualifications

• Education: High school graduate with applicable experience in a related field
• Excellent verbal and written communication skills
• Excellent organizational and time management skills with high attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extremely proficient with Google Workspace, Microsoft Office Suite, and the ability to learn new programs and procedures
• Maintain empathy and promote positive teamwork and communication
• Strong time management to reach our shared goals while maintaining balance

Additional Information

WHY YOU WILL LOVE WORKING AT T&B!

• Owned, Operated, & Led by a BCBA-D
• Enjoy Paid Holidays, PTO, and Work-Life Balance
• Opportunities to Grow within Leadership with Our Organization

Job Location