Executive Assistant & Operations Concierge

Purple ink; Muncie (IN); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Salary in the range of $40,000 - $45,0

403(b) with 8% employer contribution

Group health/dental/vision/life ins.

FSA for unafforded medical/dependent

Paid time off

Job summary

The Community Foundation of Muncie and Delaware County is seeking an Executive Assistant to support the President/CEO, coordinate complex calendars, and act as a welcoming point of contact for staff and guests.

You will help streamline workflows, prepare meeting materials, manage invoices, and assist with board meeting logistics, travel, and events, contributing to efficient day-to-day operations.

Qualifications

• Bachelor's or associate degree or three years of administrative experience.
• Experience supporting executive functions, calendars, and confidential information.
• Strong knowledge of Microsoft Office; Asana experience preferred.

Responsibilities

• Provides executive support to the President/CEO including schedule management and meeting prep.
• Coordinates complex calendars and meetings for leadership and staff.
• Prepares materials, takes notes, and assists with organization.
• Manages external grant reporting requirements and related documents.
• Greet visitors and support receptionist duties as a first impression specialist.
• Assists with office operations, billing, supplies, and filing.

Skills

Executive support

Calendar management

Proactive communicator

Detail oriented

Team collaboration

Customer service

Education

Bachelor's or associate degree

3 years admin experience

Tools

Asana

Microsoft Office

Outlook

Word

Excel

Job description

The Community Foundation of Muncie and Delaware County is seeking an Executive Assistant to support the President/CEO, coordinate complex calendars, and act as a welcoming point of contact for staff and guests.

You will help streamline workflows, prepare meeting materials, manage invoices, and assist with board meeting logistics, travel, and events, contributing to efficient day-to-day operations.