Executive Assistant & Operations Associate

Venn Strategies; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

Venn Strategies, a Washington, DC–based government and public affairs firm, seeks an Executive Assistant & Operations Associate to provide high-level administrative and operational support to a Principal and the Vice President of Operations & Programs. The role blends strategic executive support with hands-on operational execution in a fast-paced environment.

The position involves calendar management, travel arrangements, HR coordination, onboarding/offboarding, and assisting with client

Qualifications

• Excellent verbal and written communication skills.
• Clear sense of confidentiality when conducting business on behalf of the firm.
• Strong attention to detail and organizational skills.

Responsibilities

• Provide day-to-day administrative support, including calendar management, scheduling, meeting coordination, travel arrangements, and other operational tasks as needed for a Principal on the Management Team.
• Support HR administrative needs, including interview coordination and internal meeting scheduling.
• Contribute to website updates, digital platforms, and tools such as Substack and webinar series.
• Assist with client onboarding and offboarding processes.
• Help develop, organize, and refresh operational documents, templates and resources.
• Support compliance processes (quarterly reporting, filings etc.).
• Provide general operational and administrative support for various projects as needed.

Skills

Verbal communication

Written communication

Confidentiality

Organizational skills

Attention to detail

Education

Associate’s degree in business admin or related field

Tools

Microsoft Office Suite

Microsoft Excel

Job description

Venn Strategies is a fast-paced, nationally recognized full-service government and public affairs firm based in Washington, DC. Our track record of success is a function of our broad array of working relationships, our strategic expertise and our impeccable bipartisan reputation across the policy and political spectrum.

We offer our clients a wide range of deliverables focused on advocacy, issue management, coalition management, grassroots engagement, alliance development and strategic advisory services. Specializing in matters of healthcare, tax, economic policy, financial services, trade and critical infrastructure, our firm strikes a critical balance providing the depth and breadth of a major political powerhouse, combined with the personal attention and engagement that only a principal-driven boutique can offer.

Venn is looking for an Executive Assistant & Operations Associate in this blended role to support the daily administrative and operational functions of our business. This position works closely with the Vice President of Operations & Programs and the SeniorHR Managerto ensure smooth internal processes. This position also provides Executive Assistant support to one of our Principals on the Management Team. Administrative responsibilities include interfacing with clients and Venn staff, scheduling meetings and appointments, making travel arrangements, providing business relationship support, handling some research assignments, and assisting with other office tasks as needed.

This role combines strategic executive support with operational execution that will generally see the Associate spend each week dividing their time equally between all responsibilities, though that obviously will ebb the flow each week depending on assignments.

Responsibilities

• Provide day-to-day administrative support, including calendar management, scheduling, meeting coordination, travel arrangements, and other operational tasks as needed for a Principal on the Management Team.
• Support HR administrative needs, including interview coordination and internal meeting scheduling.
• Contribute to website updates, digital platforms, and tools such as Substack and webinar series.
• Assist with client onboarding and offboarding processes.
• Help develop, organize, and refresh operational documents, templates and resources.
• Support compliance processes (quarterly reporting, filings etc.).
• Provide general operational and administrative support for various projects as needed.

Preferred Qualifications

• Associate’s degree in business admin or a related field preferred
• 2-3 years of in-office Operations or Executive Assistant experience
• Excellent verbal and written communication skills
• Familiarity with HR processes and procedures preferred
• Clear sense of confidentiality when conducting business on behalf of the firm
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office Suite
• Strong proficiency with Microsoft Excel

EEOC Statement

Venn’s employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran’s status, marital status, gender identity and expression, sexual orientation or any other status protected by applicable law. Venn is an equal opportunity employer.