Executive Assistant & Office Operations Lead

Ashton North LLC; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

Ashton North LLC, a full-service accounting firm serving the Greater Philadelphia area, seeks an Office Manager / Executive Assistant to provide high-level administrative, office operations, and client coordination support for partners and staff in a fast-paced environment. The role is full-time and on-site in Olde Kensington, Philadelphia, five days per week.

The ideal candidate is highly organized with excellent communication, capable of handling multiple priorities, and has a basic

Qualifications

• 5+ years of administrative or office management experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Exceptional attention to detail and follow-through.
• Ability to work independently while contributing to a collaborative team.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and quick learning of new software.

Responsibilities

• Provide administrative support to partners and staff, including filing, scanning, copying, document prep, proofreading, and general office tasks.
• Serve as primary point of contact by handling calls and directing emails.
• Coordinate calendars, schedule meetings, and prepare meeting materials.
• Support with projects and firm initiatives as assigned.
• Assist in managing day-to-day office operations and improving internal processes.
• Maintain client digital files and tax return routing systems.
• Coordinate engagement letters, invoices, and document collection.
• Assist with social media management and marketing as needed.

Skills

Administrative experience

Written & verbal communication

Organizational skills

Time management

Independent work

Team collaboration

Calm under pressure

Microsoft Office (Outlook, Word, Excel

On-site readiness

Tools

QuickBooks Online

Job description

Ashton North LLC, a full-service accounting firm serving the Greater Philadelphia area, seeks an Office Manager / Executive Assistant to provide high-level administrative, office operations, and client coordination support for partners and staff in a fast-paced environment. The role is full-time and on-site in Olde Kensington, Philadelphia, five days per week.

The ideal candidate is highly organized with excellent communication, capable of handling multiple priorities, and has a basic