Executive Assistant & Office Operations Lead

VantageScore®; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

VantageScore® is seeking an Executive Assistant & Office Administrator to support senior leadership and manage day-to-day office operations in our NYC office. The role requires proactive organization, discretion, and the ability to handle multiple priorities with professionalism.

The candidate will manage complex calendars, coordinate meeting logistics, prepare briefing materials, and maintain tracking systems for key initiatives, while collaborating with internal and external stakeholders.

Qualifications

• 5 years of experience in an Executive Assistant, Administrative, or similar role.
• Experience supporting senior-level leadership preferred
• Strong familiarity with calendar management tools and productivity platforms (Google Workspace, Microsoft Office, project management tools, etc.)
• Exceptional organizational and time-management skills
• Demonstrated ability to follow through on tasks and ensure completion
• Strong written and verbal communication skills
• Ability to prioritize and manage multiple responsibilities simultaneously
• High level of professionalism and discretion

Responsibilities

• Provide high-level administrative support to senior leadership
• Manage complex calendars, scheduling internal and external meetings
• Coordinate logistics for meetings, including agendas, materials, and follow-ups
• Prepare briefing materials and ensure executives are prepared for meetings and events
• Draft, edit, and manage correspondence on behalf of executives
• Handle sensitive and confidential information with discretion
• Prepare and submit Executive's expense report
• Track meeting requests and ensure timely confirmation and scheduling
• Monitor outstanding invitations and proactively follow up when responses have not been received
• Ensure clear communication between executives and internal/external stakeholders
• Document key meeting notes and action items as needed
• Follow through on open tasks to ensure completion and accountability
• Monitor open requests and pending items to ensure nothing falls through the cracks
• Identify when responses are delayed and initiate appropriate follow-up
• Maintain tracking systems for key initiatives and recurring meetings
• Anticipate scheduling conflicts or bottlenecks and resolve them in advance
• Oversee day-to-day office operations for one of our NYC offices
• Assist in coordinating company meetings, team events, and offsites
• Support onboarding logistics for new employees
• Support the office Manager as needed on various tasks
• Serve as a point of contact for general office inquiries

Skills

Proactive mindset

Follow-up & accountability

Systems thinking

Detail-oriented

Interpersonal skills

Problem-solving

Adaptability

Time-management

Written & verbal communication

Discretion

Professionalism

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

VantageScore® is seeking an Executive Assistant & Office Administrator to support senior leadership and manage day-to-day office operations in our NYC office. The role requires proactive organization, discretion, and the ability to handle multiple priorities with professionalism.

The candidate will manage complex calendars, coordinate meeting logistics, prepare briefing materials, and maintain tracking systems for key initiatives, while collaborating with internal and external stakeholders.