Executive Assistant - Office of the CEO

Iterative Health; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work environment

Health insurance

401(k) with company match

Unlimited PTO

Wellness stipend

Weekly in-office lunch

Disability coverage

Job summary

Iterative Health is seeking an Executive Assistant to the Office of the CEO in New York. You will provide high-level support to the CEO, manage day-to-day office operations, and coordinate travel, meetings, and vendor relationships in a fast-growing environment.

The role requires 6+ years supporting executives, strong organizational and communication skills, and proficiency with Google Workspace, MS Office, Slack, and Zoom. Hybrid work schedule with some in-office days in NYC or Boston.

Qualifications

• 6+ years of experience supporting senior executives, founders, or C-level leaders.
• Experience in a startup or PE/VC high-growth environment with competing priorities and scalable processes.
• Strong organizational skills managing multiple priorities.
• Excellent judgment, discretion, and handling confidential information.
• Excellent written and verbal communication skills.
• Proactive, resourceful mindset with ownership.
• Adaptable to evolving priorities.
• Proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools.

Responsibilities

• Manage the Office of CEO team calendars, balancing priorities and resolving scheduling conflicts.
• Coordinate domestic and international travel, accommodations, itineraries, and expense reports.
• Support executive meetings, board meetings, leadership meetings, and company events.
• Act as gatekeeper, handling communications with professionalism and discretion.
• Handle confidential information with integrity.
• Anticipate executive needs and proactively solve problems.
• Manage day-to-day operations of the New York office, ensuring a welcoming, organized workplace.
• Coordinate vendors, maintenance requests, supplies, equipment, and build relationships.
• Plan office lunches, celebrations, events, and team gatherings.
• Partner with People team on onboarding, offboarding, workspace setup, and experiences initiatives.
• Maintain conference rooms, common spaces, and inventory.
• Develop relationships with internal and external stakeholders for seamless collaboration.
• Support strategic initiatives and special projects led by the CEO.
• Assist with planning executive offsites, leadership meetings, and company-wide events.
• Be adaptable and jump in wherever needed.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Problem solving

Cross-functional collaboration

Tech proficiency

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Job description

Iterative Health is a healthcare technology and services company powering the acceleration of clinical research to transform patient outcomes.

We built a leading performance-driven network of 100+ sites across the US, Europe, India, and Australia, conducting research directly in the communities where care is delivered across gastrointestinal, hepatology, obesity, and cardiology. By combining deep clinical trial expertise with cutting-edge AI, we connect sponsors' scientific ambitions with high-performing research teams that expedite and expand access to novel therapeutics for patients in need. Today, Iterative Health is headquartered in Cambridge, Massachusetts, and New York City with 250+ employees world-wide.

As the Executive Assistant to the Office of the CEO at Iterative Health, you'll serve as a trusted partner, ensuring priorities stay on track while helping our New York office operate seamlessly. We're looking for a highly organized, proactive, and resourceful professional who thrives in a fast-paced, high-growth environment and is eager to make an impact.

As a key member of the organization, you'll wear multiple hats—providing exceptional executive support, overseeing day-to-day office operations, anticipating needs before they arise, and solving problems with urgency and professionalism. You'll help create the structure and operational excellence that enables our CEO and broader team to do their best work.

This role is ideal for someone who is ambitious, resourceful, and energized by building, improving, and taking ownership. If you're someone who enjoys rolling up your sleeves, embraces new challenges, and is excited to grow alongside a scaling company, we'd love to hear from you.

Hybrid - 3 days/week in Office and flexibility to come in more as needed when the Office of the CEO is in.

Where You'll Drive Impact

• Manage the Office of CEO team member’s calendars, balancing shifting priorities and resolving scheduling conflicts.
• Coordinate domestic and international travel, accommodations, itineraries, and expense reports.
• Support executive meetings, board meetings, leadership meetings, and company events.
• Act as a trusted gatekeeper, managing communications with professionalism and discretion.
• Handle confidential and sensitive information with the highest level of integrity.
• Anticipate executive needs and proactively solve problems before they arise.
• Manage the day-to-day operations of the New York office, ensuring a welcoming, organized, and productive workplace.
• Coordinate office vendors, maintenance requests, supplies, equipment, and building relationships.
• Plan office lunches, celebrations, employee events, and team gatherings.
• Partner with the People team to support onboarding and offboarding logistics, workspace setup, and employee experience initiatives.
• Maintain conference rooms, common spaces, and office inventory.
• Develop and foster strong relationships with key internal stakeholders, external partners, vendors, and customers to facilitate seamless collaboration and communication.
• Support strategic initiatives and special projects led by the CEO.
• Assist with planning executive offsites, leadership meetings, and company-wide events.
• Jump in wherever needed—embracing the variety and pace that comes with working at a fast paced company..
• Perform related duties as requested

What You'll Bring

• 6+ years of experience supporting senior executives, founders, or C-level leaders
• Experience supporting executives in a startup or other PE/VC high-growth organization, where you've successfully managed competing priorities, embraced change, and built scalable ways of working. Experience in professional services is a plus, but not required.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong judgment, discretion, and professionalism when handling confidential information.
• Excellent written and verbal communication skills.
• A proactive, resourceful mindset with a willingness to take ownership and solve problems independently.
• Ability to adapt quickly as priorities evolve.
• Proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools.

What Makes You Successful

• You anticipate needs before they become requests.
• You thrive in fast-moving environments where priorities shift quickly.
• You are resourceful, adaptable, and comfortable wearing multiple hats.
• You have a strong sense of urgency and follow through on every detail.
• You enjoy building processes and improving how work gets done.
• You're equally comfortable coordinating a board meeting, planning an office event, or solving an unexpected operational challenge.
• You're eager to learn, grow, and make a meaningful impact at a scaling startup.

How We Work

• Collaborative and low-ego team environment
• High ownership and accountability culture
• Fast-paced and highly iterative growth environment
• Open communication and continuous learning mindset
• Mission-driven organization focused on improving patient outcomes
• Comfortable navigating evolving business priorities and opportunities

Benefits That Support You

We believe great teams do their best work when they feel supported — professionally and personally.

• Hybrid work environment with in-office collaboration two days per week in either our NYC or Boston office
• Comprehensive medical, dental, and vision coverage, with up to 80% of premiums covered by Iterative Health
• Mental health and wellness support through Spring Health
• Health HSA or FSA options, and commuter FSA contributions supported by Iterative Health
• Unlimited PTO, 12 company holidays, and a company-wide shutdown between Christmas and New Years
• 401(k) program with a company match of up to 3% (up to $3,000 annually)
• Weekly in-office lunch benefit every Tuesday
• 100% company-paid short-term and long-term disability coverage
• Annual wellness and professional development stipend to support your health and growth
• And more!

New York pay range

$90,000 - $120,000 USD

At Iterative Health, we’re actively working towards creating an environment that is representative of the diversity of patients our technology serves. We are focused on building an equitable and inclusive culture, and by extension, hiring process. If you require any accommodations to make the application process or interviewing experience more accessible to you, please contact [e-mail].

Equal Employment Opportunity Statement

Iterative Health (the “Company”) is proud to be an equal opportunity employer, and is committed to providing equal employment opportunities to all employees and applicants without regard to actual and/or perceived: race; color; national origin; religion; age; sex (including pregnancy, childbirth, breastfeeding, and related medical conditions); gender identity or expression (including transgender status); affectional or sexual orientation; disability (mental and physical); atypical hereditary cellular or blood trait or genetic information (including family medical history); uniform service member and veteran status; participation in legally protected conduct or making a complaint relating to unlawful conduct; and any other characteristic or conduct protected by applicable federal, state, or local law.

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