Executive Assistant, Office of the CEO

dowjones; New York (NY); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Healthcare Plans

Paid Time Off

Retirement Plans

Medical, Dental and Vision Insurance

Education Benefits

Paid Maternity and Paternity Leave

Family Care Benefits

Commuter Transit Program

Subscription Discounts

Employee Referral Program

Job summary

Dow Jones is seeking an Executive Assistant to provide high-level administrative support to the Chief of Staff to the CEO in our Midtown Manhattan office. The role demands exceptional organization, confidentiality, and proactive handling of multiple priorities in a fast-paced environment.

You will manage complex calendars, coordinate international travel, process expenses, and assist with meetings, presentations, and internal communications.

Qualifications

• 5-7+ years of experience supporting senior-level executives.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in Google Suite (Docs, Sheets, Slides, Drive, Gmail, Calendar) and familiarity with Zoom, Concur, and Slack.
• Proven ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Manage complex calendars and schedule cross-time-zone meetings.
• Coordinate domestic and international travel and detailed itineraries.
• Process expense reports, purchase orders, and invoices promptly.
• Prepare meeting agendas, take notes, and follow up on action items.
• Assist with document organization and internal communications planning.

Skills

Calendar management

Travel coordination

Expense processing

Stakeholder liaison

Presentation support

Tools

Google Suite

Zoom

Concur

Slack

Job description

Job Description:

About the Team:

The Office of the CEO is a highly collaborative, fast-moving team at the center of the organization, working closely with senior leaders and cross-functional partners to help drive key business priorities forward. Supporting the Chief of Staff to the CEO, you’ll be part of a team that values organization, discretion, sound judgment, and a proactive approach to moving the needle within the organization.

About the Role:

We are seeking a highly organized, proactive, and adaptable Executive Assistant to provide high-level administrative support to the Chief of Staff to the CEO.

This is a dynamic role that requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities across executives with evolving business needs. The ideal candidate is someone who thrives in a fast-paced environment, maintains confidentiality, and demonstrates initiative and good judgment.

Five days a week in our midtown Manhattan office is required.

You Will:

• Manage complex calendars, including scheduling internal and external meetings, across time zones
• Coordinate domestic and international travel arrangements and prepare detailed itineraries
• Process expense reports, purchase orders, and invoices in a timely manner
• Prepare meeting agendas, take notes, and follow up on action items
• Assist with business operations functions such as document organization and communications planning
• Act as a liaison between leaders and internal/external stakeholders
• Prioritize tasks and allocate time effectively between executives
• Assist with presentation creation, report formatting, and internal communications
• Maintain and organize documents, files, and business records
• Coordinate team events, off-sites, and virtual/in-person meetings
• Support onboarding of new team members or vendors

You Have:

• 5-7+ years of experience supporting senior-level executives, preferably in a global organization
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Proficiency in Google Suite (Docs, Sheets, Slides, Drive, Gmail, Calendar), and familiarity with tools like Zoom, Concur, and Slack
• Proven ability to handle sensitive information with discretion and maintain confidentiality
• Proactive and resourceful with a strong sense of ownership and follow-through

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

Learn more about all our US benefits

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [e-mail]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area:

Dow Jones - OCEO

Job Category:

Administration, Facilities & Secretarial

Union Status:

Non-Union role

Base Pay Range: $110,000.00 - $140,000.00

We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.