Executive Assistant - Office of Integrity & Compliance

ummc; Jackson (MS); On-site; USD 42,000 - 60,000; Full time

Job summary

ummc seeks an Executive Assistant to support the Office of Integrity & Compliance on the Main Campus in Jackson. Provides high-level administrative support to Senior Management and Executives, coordinating communications and proactive department needs.

The role involves preparing agendas, organizing meetings, and assisting with special projects in a demanding environment. Strong organization and executive-facing collaboration are essential.

Qualifications

• Degree (Associate or Bachelor) with four years of administrative support experience.
• Experience supporting senior management or executives is preferred.
• Strong written and verbal communication skills required.

Responsibilities

• Reads and analyzes incoming correspondence and reports to determine their significance and plan their distribution.
• Compiles and analyzes information for reports and presentations using graphical software, spreadsheets, and presentation tools.
• Answers telephones and resolves complex caller needs under defined guidelines.
• Supervises clerical staff and ensures completion of assigned tasks.
• Works directly with senior management on special projects.
• Prepares agendas and coordinates logistics (food service, room scheduling, materials).

Skills

Administrative support

Calendar management

Executive communications

Supervisory experience

Education

Associate or Bachelor degree

Tools

PowerPoint

Excel

Word

Job description

Job Title:

Executive Assistant - Office of Integrity & Compliance

Job Summary:

To provide high-level administrative support for Senior Management, Assistant Vice Chancellors, Associate Vice Chancellors and Executives. To work collaboratively with other members of the department to proactively address organizational needs. To communicate with high-level management.

Education & Experience

Degree (Associate or Bachelor) with four (4) years of administrative support experience.

Certifications, Licenses or Registration Required:

N/A

Responsibilities

Reads and analyzes incoming correspondence and reports to determine their significance and plan their distribution. Responds to incoming correspondence.

Compiles and analyzes various types of complex information for inclusion in reports and/or presentations using graphical software, spreadsheets, and/or presentation software.

Answers telephones and resolves complex caller needs within broadly-defined guidelines and without managerial oversight.

Supervises departmental clerical staff and ensures completion of assigned tasks.

Works directly with senior management on special projects.

Prepares agendas and make arrangements to include food service, room scheduling and materials preparation.

The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 50 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Time Type:

Full time

FLSA Designation/Job Exempt:

Yes

Pay Class:

Salary

FTE %:

100

Work Shift:

Day

Location/s:

Main Campus Jackson

Grant Funded:

No