Executive Assistant & Office Manager - Flexible, Mission-Driven

Zeiterion Theatre Inc; New Bedford (MA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental vision

Retirement plan with employer match

STD/LTD/Life insurance

Paid time off

Professional development

Tickets to performances

Job summary

The Zeiterion Theatre Inc seeks an Executive Assistant & Office Manager to support the CEO, manage day-to-day administrative operations, and coordinate internal systems. This on-site Massachusetts role covers scheduling, travel planning, expense reporting, board meetings, calendar management, and general office logistics to keep the organization running smoothly.

The ideal candidate is highly organized, discreet, and able to thrive in a fast-paced nonprofit arts environment, with strong

Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Calendar and scheduling software proficiency.
• Experienced with Office 365 programs.
• Ability to work independently and quick problem-solving.
• Customer service and interpersonal skills.
• Able to learn and adapt new programs/software as needed.
• High level of discretion and professionalism.

Responsibilities

• Providing high-quality, proactive administrative support to the CEO.
• Supporting the CEO with scheduling, travel planning, expense reporting, signing of checks and other documentation, and preparation of meeting materials.
• Coordinating logistics for board and senior team meetings, including preparation of agendas, materials, minutes, and follow-up documentation.
• Attending and taking notes at key meetings as needed by the CEO.
• Coordinating and maintaining systems, supplies, and workflows that enable team productivity and communication.
• Managing general office operations, including bank deposits and IRA reports, supply ordering, contact lists, conference logistics, annual subscriptions and dues, equipment maintenance, mail handling, voicemail system, printers and other office equipment, and vendor relationships for office needs.
• Facilitating internal communications and organizational calendar management to support operational alignment.
• Coordinating and executing upon logistics for staff and board events and initiatives.
• Serving as the point of contact for administrative inquiries and coordinating logistics for internal meetings and external visitors.
• Other duties as assigned

Skills

Organizational skills

Time management

Communication skills

Calendar software

Office 365

Independent work

Problem solving

Customer service

Adaptability

Discretion

Job description

The Zeiterion Theatre Inc seeks an Executive Assistant & Office Manager to support the CEO, manage day-to-day administrative operations, and coordinate internal systems. This on-site Massachusetts role covers scheduling, travel planning, expense reporting, board meetings, calendar management, and general office logistics to keep the organization running smoothly.

The ideal candidate is highly organized, discreet, and able to thrive in a fast-paced nonprofit arts environment, with strong