Executive Assistant-Office Manager

Alpha Generation LLC; MIDDLETOWN (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

Alpha Generation LLC in Middletown, Ohio seeks an experienced Executive and Office Assistant to support the executive leadership team and lead front-office operations. The role emphasizes professionalism and strong organizational skills.

The ideal candidate will manage complex schedules for multiple executives, serve as the office's initial point of contact, and ensure the office environment is well-organized. This position requires a proactive mindset and the ability to handle confidential information with discretion.

Qualifications

• Minimum 5 years of experience as an Executive Assistant and/or Office Manager.
• Proven ability to manage multiple executives with competing priorities.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Provide comprehensive support for executive leadership with scheduling and calendar management.
• Serve as initial point of contact for the office, including greeting guests.
• Manage incoming and outgoing mail, preparing certified letters and packages.

Skills

Calendar management

Travel arrangements

Organizational skills

Communication skills

Microsoft Office proficiency

Job description

Your ambition to be part of the evolving energy market will be fulfilled at AlphaGeneration, a company formed to help support the electrification of the energy supply mix.

With one of the largest domestic power portfolios in the U.S. and plans for further growth, in size, capabilities, and systems, we are focused on providing reliable, secure, safe, and sustainable access to power now and in the future.

POWER YOUR CAREER IN A POSITIVE ENVIRONMENT

AlphaGen offers attractive opportunities for career mobility and advancement. As we become an employer of choice within our industry, AlphaGen maintains the cultural cornerstones that have allowed us to attract, challenge, and retain the best talent:

A welcoming and inclusive environment

Competitive compensation and rewards packages

We value diverse backgrounds and perspectives and respect the range of experiences, skills, and knowledge each individual brings to our collective endeavor. This respect for all people is essential to our long‑term success.

When you become a part of the AlphaGen team, you share in the responsibility of shaping our culture and propelling our performance as we reach towards the future.

FIND YOUR BRIGHTER FUTURE

Do you want to be part of a unique and fast‑paced company that is helping to power the future?

Opportunities within AlphaGen and our affiliated companies include full‑time on‑site positions at our corporate offices in Houston, Texas, Stamford and Connecticut, as well as in our operating locations in New York. AlphaGen offers competitive compensation packages and bonus opportunities for eligible roles*, and excellent benefit plan options.

Explore exciting career opportunities with us.

Alpha Generation manages and operates power generation facilities that are well positioned to provide reliable, secure, safe, and sustainable power to meet increasing demand for electricity. Our diverse portfolio of assets is owned by ArcLight Capital Partners, a leading middle‑market, value‑added infrastructure investment firm that owns assets across the power, renewables, strategic gas, battery storage, and transformative infrastructure sectors. ArcLight has invested over $28 billion in equity capital across 125 transactions totaling approximately $80 billion in enterprise value.

ArcLight has assembled a best‑in‑class leadership team at AlphaGen to manage over 14,000 megawatts of power infrastructure across four RTO markets (PJM, NYISO, ISONE, and CAISO). This highly experienced senior management team has a proven track record of strategic, operational, and commercial success and is focused on value creation while managing risk.

AlphaGen oversees one of the largest domestic, independent power portfolios, with nearly $2 billion in annual revenue.

Position Overview

Alpha Generation is seeking an experienced Executive and Office Assistant to support the executive leadership and lead front‑office operations, playing a pivotal role in establishing a warm, professional, service‑oriented environment for team members and visitors. We work in a fast‑paced environment where professionalism, sound judgment, the ability to exercise sensitivity and discretion in handling confidential information with integrity, and strong organizational skills are key.

Role and Key Responsibilities

Executive Support (approximately 50% of role)

• Provide comprehensive support for up to five executives with complex scheduling and calendar management, meeting coordination, expense reporting, and travel arrangements.
• Oversee conference room bookings and meeting space coordination for executives.
• Provide expense report support to other senior managers.
• Assist the EA to the CEO with quarterly board meeting preparation, ELT‑lead internal events, and conferences.
• Support ELT needs, including ordering or picking up lunches and taking on special projects as they arise.
• Maintain professionalism and discretion when managing confidential information and sensitive communications.
• Serve as backup to EA to the CEO.

Office Management & Operations Support (approximately 50% of role)

• Seated in the reception area, serve as initial point of contact for the office, including greeting guests and receiving deliveries.
• Manage incoming and outgoing mail, including preparing certified mail letters and UPS package labels and taking the items to the post office or drop box across the street.
• Submit and manage building service requests through Angus.
• Ensure cleanliness and organization of shared spaces following meetings, lunches, and events.
• Manage organization and cleanliness of employee breakroom and kitchen daily.
• Order and stock office supplies, snacks, beverages, and coffee bar items.
• Manage receipts for all office purchases and submit documentation for corporate AMEX reconciliation.
• Manage guest validations and vendor coordination for parking‑related issues.
• Assist with coordinating office management including office furniture, equipment, and office services.
• Plan and execute employee engagement initiatives, including monthly birthday celebrations, holiday parties, and volunteer initiatives.

Professional Requirements

• Minimum 5 years of experience as an Executive Assistant and/or Office Manager.
• Proven ability to manage multiple executives with competing priorities.
• Advanced calendar, travel, and expense management skills.
• Strong organizational skills with exceptional attention to detail.
• Professional discretion and ability to manage confidential information.
• Excellent communication and interpersonal skills.
• Comfortable working outside standard business hours as needed.
• Proficient in Microsoft Office including advanced skills in Word, Excel, and PowerPoint.
• Demonstrates proactive problem‑solving.
• Possesses a professional, service‑oriented mindset.
• Exhibits high levels of emotional intelligence.
• Holds a strong ability to anticipate executive needs.
• Operates with adaptability in a fast‑paced environment.

AlphaGen is an equal opportunity employer.

*Some operating company employees are covered by union contractors that determine pay and benefits.