Executive Initiatives & Board Liaison

Asian American Arts Alliance; New York (NY); On-site; USD 38,000 - 39,000; Part time

Benefits offered by this job

Paid vacation and personal time off

1 additional day of paid birthday PTO

$30/month flexible work stipend

Annual professional development stipen

Job summary

Brooklyn Arts Council is seeking a Part-Time Executive Initiatives & Board Liaison to provide high‑level administrative support to the President & Executive Director and work with the Board of Directors.

Responsibilities include managing calendars, coordinating travel, preparing agendas, minutes, and board materials, tracking action items, and supporting governance and strategic initiatives within a hybrid Brooklyn office. 2-3+ years in executive support is required.

Qualifications

• 2-3+ years of high level executive support in a nonprofit or similar environment.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple priorities.
• High emotional intelligence, sound judgment and discretion.
• Comfort with technology, systems troubleshooting and Google Workspace, Zoom & Asana.

Responsibilities

• Manage the President and Executive Director’s calendar and scheduling, prioritizing requests.
• Coordinate travel for the President, ED, and leadership team.
• Prepare agendas, take minutes and follow up on action items.
• Provide governance support: board packets, materials and minutes.
• Support organization-wide planning initiatives and events planning.

Skills

Executive support

Communication

Organization

Google Workspace

Zoom

Asana

Tools

Google Workspace

Zoom

Asana

Job description

Reports to: President & Executive Director
Classification: Part-Time, 21 hours a week, non-exempt
Compensation: $35/hour for 21 hours a week.
Benefits: This position is eligible for paid vacation and personal time off, 1 additional day of paid birthday PTO, a $30/month flexible work stipend and an annual professional development stipend [$175 in FY27].

About Brooklyn Arts Council:
Celebrating 60 years of service this year, Brooklyn Arts Council (BAC) is the borough’s leading nonprofit organization supporting artists and cultural groups in all disciplines. BAC is committed to serving the arts ecosystem through grants, professional development, cultural heritage programming, and arts education provided via distance learning. By creating and supporting cultural events and platforms for Brooklynites, BAC provides forums for critical thinking and self-expression, enriches Brooklyn’s cultural landscape, and generates experiences that expand horizons.

BAC’s Values:
Brooklyn Arts Council strives to foster a diverse, inclusive, and equitable workplace where our employees and volunteers – whatever their gender, race, ethnicity, national origin, age, sexual orientation or identity, education, or ability – feel valued and respected.

BAC is committed to being a nondiscriminatory organization that provides equal opportunity for employment and advancement in our programs and at worksites. They respect and value diverse life experiences and heritages, and work to ensure that all voices are valued and heard. They are committed to modeling diversity and inclusion for the arts community in Brooklyn, and to maintaining an inclusive environment with equitable treatment for all.

Brooklyn Arts Council prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Location:
Hybrid work schedule with the expectation of attending weekly in-person staff meetings at our office space in Brooklyn, plus additional in-person work as required to carry out the duties of this position. This position can expect to be working in person regularly (2 days a week on average) - attending meetings and events across Brooklyn. BAC’s hybrid work schedule is subject to change and employees are expected to be available in person during working hours as required.

Position Overview:
The Executive Initiatives & Board Liaison provides high level administrative and project support to the President & Executive Director and serves as a key coordination point for the leadership team and Board of Directors.

Duties include a range of administrative, logistical and project based tasks: alongside managing schedules and logistics, this role will also help advance strategic initiatives such as the Brooklyn Arts & Culture Kollective & the collective work of the NYC borough Arts Councils, preparing materials; tracking action items and following up with stakeholders to ensure that projects move forward. In any given week you can expect to be co‑ordinating & communicating with a wide range of partners; preparing agendas and briefing notes, creating decks, compiling information and developing systems and processes to help manage projects and information.

This position requires exceptional organizational & administration skills; attention to detail, sound judgement & discretion and the ability to build positive working relationships. You should have experience and be comfortable juggling multiple priorities in dynamic mission driven, non‑profit environments.

RESPONSIBILITIES

Administration & Coordination

• Manage the President & Executive Director’s calendar & scheduling, including prioritizing requests to ensure the ED’s time is aligned with organizational priorities
• Manage meeting logistics including booking rooms, making reservations, setting up technology and organizing hospitality where appropriate
• Coordinate travel for the President & Executive Director & leadership team
• Maintain organized files, documentation and manage receipts & reimbursements for executive expenses
• Handle confidential information with professionalism & discretion
• Prepare agendas, take minutes & follow up on action items in the weekly leadership team meetings
• Provide administrative support for organization‑wide planning initiatives as needed.

Strategic Initiatives & Special Projects

• Coordinate & facilitate executive & strategic projects; supporting complex scheduling & external communications
• Attend meetings, capture clear notes, identify action items and distribute follow up communication
• Track deadlines, monitor progress and proactively follow up to ensure work stays on schedule
• Prepare research & briefing notes as requested
• Support the ED & Deputy Director and finance partner ArtsPool in ensuring financial records (invoices, receipts ) are maintained for Executive & Board, ensuring expenditure is being monitored and tracked appropriately
• Coordinate staff gatherings & events, including our annual retreat & other culture building activities, supporting the scheduling & logistics and working with outside vendors where appropriate

Governance

• Serve as the main point of contact for the board of Directors and support the President & Executive Director with all governance matters
• Coordinate logistics for Board and committee meetings.
• Prepare and distribute board packets and meeting materials.
• Record meeting minutes and track follow-up actions.
• Maintain board records and assist with board communications
• Support board member onboarding and administrative needs
• Cultivate and foster positive relationships both within the organization and with external partners, upholding & embodying organizational values
• Provide additional organizational support & other duties as required

Requirements

• 2-3+ years of high level executive support in a non profit, or similar environment, including with boards of directors
• High attention to detail & administrative skills
• Excellent written and verbal communication skills
• Skilled at managing multiple projects simultaneously
• High emotional intelligence, sound judgement & discretion when handling confidential information
• Ability to remain calm under pressure & adaptable
• Demonstrated ability to manage technology, systems & troubleshooting and proficiency with Google Workspace, Zoom & Asana
• Strong organizational skills & a desire to serve with greater capacity & efficiency
• Ability to build & cultivate positive working relationships with a wide range of stakeholders
• A desire to support & an interest in arts & culture & the diverse range of Brooklyn communities served.