Executive Assistant & Office Culture & Events Lead

Anrok; San Francisco (CA); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Lunch & snacks

Medical, dental & vision insurance (80

One Medical membership

Job summary

Anrok is seeking an Executive Assistant & Office Coordinator to support our COO and CMO and keep our San Francisco office running. You will manage calendars, coordinate travel, and organize communications, while owning day-to-day operations and event planning across locations.

You will partner with the Executive Business Partner, help with expenses, and contribute to a culture-building environment, including events and off-sites as needed.

Qualifications

• 2–4 years of experience in an executive assistant, office coordinator, or administrative role.
• Experience managing calendars, travel, and meeting logistics.
• Owns tasks: takes initiative and makes things happen.
• Highly organized with strong attention to detail and discretion with sensitive information.
• Clear, professional written and verbal communication.
• Energetic about creating great experiences, including meetings and team events.
• Event planning or coordination experience is a strong plus.
• Curious and motivated to learn new tools, incl. AI in work.

Responsibilities

• Manage complex calendars, scheduling, and meeting logistics for the COO and CMO.
• Draft and organize communications, presentations, and meeting materials.
• Act as a trusted gatekeeper and thought partner, anticipating needs and resolving issues proactively.
• Coordinate travel arrangements and assist with expenses.
• Oversee day-to-day operations of the San Francisco office, including supplies, equipment, facilities, and vendor relationships.
• Provide remote operational support for the New York and Salt Lake City offices as needed.
• Plan and execute in-office events, team activities, and company celebrations.
• Coordinate logistics for offsites, all-hands meetings, and cross-functional gatherings.

Skills

Calendar management

Travel planning

Executive support

Event planning

Discretion

Communication

Job description

Anrok is seeking an Executive Assistant & Office Coordinator to support our COO and CMO and keep our San Francisco office running. You will manage calendars, coordinate travel, and organize communications, while owning day-to-day operations and event planning across locations.

You will partner with the Executive Business Partner, help with expenses, and contribute to a culture-building environment, including events and off-sites as needed.