Executive Assistant ISC

Philips Iberica SAU; Stamford (CT); On-site; USD 58,000 - 91,000; Full time

Job summary

Philips is seeking an Executive Assistant ISC to provide high-level administrative and operational support to North America Integrated Supply Chain leadership. You will manage calendars, coordinate travel, prepare executive materials, and handle sensitive information with discretion.

You will also monitor deadlines, maintain reports, and collaborate across global stakeholders while ensuring alignment with corporate policies and business priorities.

Qualifications

• 4+ years of executive, administrative, or business support experience.
• Experience supporting senior leadership in a global company environment.
• Ability to manage multiple competing priorities with discretion.

Responsibilities

• Manage complex calendars, scheduling, and executive communications in a global context.
• Coordinate domestic and international travel, meetings, and related logistics.
• Prepare administrative reports, presentations, and business documents; support expense reporting and budget tracking.

Skills

Executive calendar & meeting mgmt

Administrative reporting

Travel coordination

Expense reporting

Event coordination

Presentations & business documents

Written & verbal communication

Education

High school diploma or equivalent

Bachelor’s degree preferred

Job description

Job Title

Executive Assistant ISC

Job Description

591293 Executive Assistant ISC

As an Executive Assistant ISC, you will provide high-level administrative, organizational, and operational support to leadership within the North America Integrated Supply Chain organization, managing complex priorities, executive communications, reporting, scheduling, travel, and strategic activities in a fast-paced, global environment.

Your role:

• Provide comprehensive support to Executive leadership within North America Integrated Supply Chain across complex administrative, organizational, and operational activities and strategic projects, exercising autonomy while ensuring alignment with business priorities and corporate policies.
• Serve as a trusted liaison between Executive(s) and internal and external stakeholders, managing correspondence, screening requests, coordinating communications, and handling sensitive and confidential information with discretion, tact, and professionalism.
• Manage complex executive calendars, high-priority meetings, and global stakeholder interactions while proactively resolving scheduling conflicts, tracking key timelines and action items, and preparing administrative reports, presentations, meeting materials, agendas, minutes, and executive communications.
• Coordinate domestic and international travel, including flights, accommodations, transportation, visa requirements, detailed itineraries, and contingency planning, while supporting high-profile meetings, events, workshops, and conferences.
• Support executive office operations, including expense reporting, budget and travel expense management, records and documentation, global announcements, and continuous process improvements to enhance efficiency and effectiveness.

You're the right fit if:

• You’ve acquired 4+ years of experience in executive, administrative, or business support, preferably supporting senior leadership within a large, complex organization, with experience working in an international or global company environment and supporting administrative reporting and multiple competing priorities.
• Your skills include executive calendar and meeting management, administrative reporting, domestic and international travel coordination, expense reporting, event and meeting coordination, preparation of presentations and business documents, and professional written and verbal communication. You are comfortable working across different functions, levels of leadership, and global stakeholders while handling confidential information with discretion.
• You have a high school diploma or vocational education with relevant experience, or a bachelor’s degree in a relevant discipline or equivalent.
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
• You’re an organized, proactive, detail-oriented, and resourceful professional with excellent judgment and interpersonal skills who can anticipate executive needs, work independently, manage shifting priorities, and communicate effectively in a fast-paced, international business environment.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company's facilities. Field roles are most effectively done outside of the company's main facilities, generally at the customers' or suppliers' locations.

This is an office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

Learn more about our business.

Discover our rich and exciting history.

Learn more about our purpose.

Learn more about our culture.

Philips Transparency Details

The pay range for this position in Stamford, CT is $42.00 to $66.00

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here.

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Stamford, CT.

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.