Executive assistant - office admin specialist principal

Minnesota State; Minneapolis (MN); On-site; USD 49,000 - 67,000; Full time

Job summary

Minnesota State is hiring an Executive Assistant for Hennepin Technical College in Minneapolis. This role offers a chance to provide high-level administrative support to senior executives, requiring strong communication skills and proficiency in Microsoft Office. The position is full-time with excellent benefits and a salary range from $49,611 to $66,941, promoting a healthy work-life balance.

Benefits

Paid Holidays

Sick Time

Paid Parental Leave

Low cost medical and dental insurance

Pension Plan

Retirement plans

Qualifications

• Required: Five years of office support experience for senior-level administrator.
• Excellent written and verbal communication skills.
• Proven ability to capture and accurately write meeting minutes.

Responsibilities

• Provides high-level administrative support to senior executives.
• Monitors and audits employee and finance data.
• Acts as liaison with internal and external partners.

Skills

Communication

Time Management

Project Management

Interpersonal Skills

Education

Five years of office support experience

Tools

Microsoft Office

SharePoint

Office 365

Job description

Lensa is the leading career site for job seekers at every stage of their career. Our client, Minnesota State, is seeking professionals in Minneapolis, MN. Apply via Lensa today!

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Executive Assistant - Office & Admin Specialist Principal

Institution:

Hennepin Technical College

Classification Title:

Office & Admin Specialist Prin

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Brooklyn Park

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

Job Description

Reporting to the Vice President of Administration and Finance and the Vice President of Human Resources, the Executive Assistant (EA) is responsible for providing high-level, complex organizational and administrative support in a confidential manner to senior, cabinet-level (c-suite) executives. Will include monitoring/auditing/requesting updates to employee and finance data, preparing reports and process improvement.

The EA provides professional support for designated activities and assists in managing special projects. The EA requires keen interpersonal skills and exceptional judgement to facilitate collaboration and communication among diverse groups. The EA will act as liaison with internal colleagues and external partners while promoting a culture of inclusion and responsiveness through customer-centric support.

Salary Range:

$23.76 ($49,611) - $32.06 ($66,941)

Minimum Qualifications

• Five (5) years of office support experience working for a senior-level administrator.
• Excellent written and verbal communication skills, including editing and proofreading skills.
• Proven ability to capture and accurately write meeting minutes.
• Demonstrated proficiency in Microsoft Office including Word, Excel, Outlook and PowerPoint.
• Experience managing projects and the ability to adapt to changing priorities.
• Ability to interpret data and communicate the results to senior leaders.
• Experience with accounting practices for budgetary responsibilities.
  
  

Preferred Qualification

• Experience working for two senior level administrators.
• Experience working with budgets.
• Experience supporting executives with labor management/bargaining unit responsibilities.
• Experience with SharePoint and Office 365.
• Working in a confidential setting.
• Finance and/or HR Policy development.
• Work with cross functional teams to support project movement and success.
• Experience working in a higher education setting.
  
  

Work Shift (Hours / Days of work)

Day Shift - Full Time

Telework (Yes/No)

Yes

About

Founded in 1972, Hennepin Technical College is the largest technical college in Minnesota. With campuses in Brooklyn Park and Eden Prairie, Hennepin Technical College has a diverse student population of more than 9,500 and offers degree and non-degree coursework in over 45 programs. Achieving a 99% job placement rate within its network of industry partners, Hennepin Technical College prepares students for in-demand and high-paying employment opportunities Hennepin Technical College is a member of Minnesota State, which includes 30 community and technical colleges and seven state universities serving approximately 400,000 students. It is the fourth-largest system of two-year colleges and four-year universities in the United States.

Hennepin Technical College with campuses in Brooklyn Park and Eden Prairie is a member of the Minnesota State Colleges and Universities System. The college is strategically positioned to meet the economic and workforce development needs of business and industry throughout Minnesota. Hennepin Technical College faculty and staff are committed to preparing students to be successful in obtaining the education and skills that can result in employment and a career. Curriculum is industry validated and delivered in an environment that emulates the work setting. Students receive a well-rounded educational experience that gives them the skills and ability to secure the first job in their career as well as to advance in their career. For more information about Hennepin Technical College, please visit our website at: http://www.hennepintech.edu

NOTICE: In accordance with the Minnesota State Colleges & Universities (MnSCU) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to MnSCU’s vehicle use criteria and consent to a Motor Vehicle Records check.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($150 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

06-06-2025

Position End Date:

06-07-2025

Open Date:

05-28-2025

Close Date:

06-06-2025

Posting Contact Name:

Dominique King

Posting Contact Email:

[e-mail]