Administrative Assistant, Alternative Learning Program

INTERMEDIATE SCHOOL DISTRICT 917; Rosemount (MN); On-site; USD 10,000 - 60,000; Full time

Job summary

Intermediate School District 917 is seeking an Administrative Assistant for the Alternative Learning Program to efficiently manage records, data entry, and support staff. The ideal candidate will possess strong communication, organizational, and computer skills, contributing positively to the educational environment. This full-time role is integral in maintaining effective relationships with students and families while supporting program operations.

Benefits

8 paid holidays

Qualifications

• Experience as an administrative assistant with mid- to high-level responsibilities.
• Ability to learn web-based programs.
• Evidence of good written and verbal communication skills.

Responsibilities

• Manages student database and reporting.
• Prepares data reports and maintains student files.
• Acts as administrative support to the office.

Skills

Communication skills

Organizational skills

Computer skills

Education

High school diploma or GED

Tools

Word

Excel

Access

Job description

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INTERMEDIATE SCHOOL DISTRICT 917

POSITION OPENING

Date Posted:June 10, 2025

Position Title: Administrative Assistant

Assignment Location: Dakota County Technical Center, Rosemount, MN, in the Alternative Learning Program

Hours per Day: 8

Schedule: 7:30 a.m. to 3:30 p.m., Monday through Friday, 226 days (plus 8 paid holidays) = 234 days

Anticipated Start Date: July 1, 2025

Hourly Rate: $24.12 per hour per the Office and Professional Employees/Clerical Contract

Position Overview

Under the supervision of the Assistant Director/Principal, the Information Management Assistant II completes various data entry requests, maintains records, reports, database records and files, provides general information for staff, students, parents, and the general public, and performs related work as apparent or assigned. In this role, the administrative assistant must utilize knowledge of business English, spelling and arithmetic, organizational skills coordinating work flow and activities, and general knowledge of office equipment, computers, and various software programs including accounting software. The individual in this position has the ability to analyze and interpret policy and procedural guidelines. He or she must be able to type at a reasonable rate of speed, prepare effective and correct correspondences on routine matters, and perform routine office management details without referral to his or her supervisor. In this role, it is vital to communicate clearly and effectively, both orally and in written format, and to resolve problems and inquiries in a manner that establishes and maintains an effective working relationship with school personnel, students, parents, and the general public.

Responsibilities

• Manages the input and reconciliation of student database system information, grading, scheduling and reporting.
• Assists and trains staff on the usage of systems. Communicates regularly with parents for student events and data reconciliation.
• Arranges the master schedule within the student system for administrative and teacher usage.
• Completes transcript requests.
• Evaluates applications for free or reduced lunch; prepares correspondence to families requesting free and reduced lunches regarding qualification status.
• Prepares regular and irregular data reports from student database system information; presents information to administrators and outside agencies.
• Acts as an administrative assistant for the office; performs duties of an Administrative Assistant I.
• Prepares and maintains various student files.
  
  

Qualifications

• High school diploma or GED with some experience working as an administrative assistant with mid- to high-level responsibilities; administrative assistant experience in a school setting preferred.
• Self-starter with a positive attitude.
• Evidence of good communication skills, written and verbal, and good organizational skills.
• Evidence of excellent computer skills, working with Word, Excel, and Access.
• Ability to learn a variety of web based programs such as SPED Forms, Infinite Campus, and TIES/eFinance PLUS.
• Ability to problem solve under short-notice deadlines.
• Ability to work as a team member with staff, parents, and community members.
• Ability to interact and build positive relationships with students of varying ability levels and skills.
  
  

Physical Requirements

• Work regularly requires sitting and frequently requires reaching with hands and arms.
• Occasionally requires exertion of up to 25 pounds of force, standing, walking, crouching, pushing or pulling, and lifting.
• Work has standard vision requirements; vocal communication and hearing is required for expressing or exchanging ideas and perceiving information.
• Work is generally in a moderately quiet location.
  
  

District Profile

Intermediate School District 917 provides special education, career & technical education (CTE), and/or alternative learning for nine member districts in the south metro. Our programs are located in more than 20 sites throughout the south metro, including Dakota County Technical College (DCTC) where our district office is located. We focus on being purposeful, personalized partners within our community as we model an innovative culture with diverse pathways serving students and families through equitable practices with highly trained staff. The culture of ISD 917 is built on the core values of collaboration, empathy, innovation, stewardship, communication, integrity, personalization, equity, and diversity. Our programs are designed to provide high quality, equitable, and specialized programming to meet the needs of all students. We serve students from birth through age 21 in a variety of special education programs located in multiple sites. Our CTE programs are all located at DCTC, and our alternative learning program (Dakota County Area Learning School (DCALS) has two locations, one co-located in DCTC in Rosemount and one in West St. Paul. At ISD 917, we belong to each other, and no one is invisible.

Mission (= Our Core Purpose)

In partnership with member districts, Intermediate School District 917 provides high quality, equitable, and specialized programming to meet the needs of all students.

Vision (= What We Intend to Create)

Intermediate School District 917 models an innovative culture with diverse pathways serving students and families through equitable practices with highly trained staff.

Core Values (= Drivers of Our Words and Actions)

• Collaboration: Working together to achieve more collectively.
• Empathy: Considering and respecting the perspective and needs of member districts, students, families and staff.
• Innovation: Ongoing improvement of programs and services.
• Stewardship: Managing financial and human resources carefully and responsibly.
• Communication: Multi-dimensional, transparent conversation focused on sharing information and creating a positive learning and working environment.
• Integrity: Aligning our actions with our values and beliefs.
• Personalization: Building on the strengths and addressing the unique needs of individual students.
• Equity: Intentionally providing opportunities while removing barriers at all levels of the organization.
• Diversity: Appreciating and valuing everyone’s unique selves.
  
  

Strategic Directions (= Focus of Our Improvement Efforts)

• Increase student achievement and engagement
• Support and lead staff through continuous improvement
• Deepen engagement of stakeholders through quality, equitable communication practices
• Increase social-emotional learning and skills for students and staff
• Increase support for ALL through inclusive practices
  
  

District Motto

Purposeful. Personalized. Partners.

For more information on Special Education Services, click here

And for more information on Secondary Services, click here

Application Procedure: Can be completed at https://www.applitrack.com/isd917/onlineapp/

District 917’s Website: http://www.isd917.org/

[e-mail]

Intermediate School District 917 is an equal opportunity employer

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Primary and Secondary Education

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