Executive Assistant New New York

MIO Partners, Inc; New York (NY); On-site; USD 90,000; Full time

Job summary

Join a forward-thinking organization as an Executive Assistant to the Investments team. In this dynamic role, you will provide high-level administrative support, managing complex calendars and coordinating travel for executives. Your exceptional organizational skills and proficiency in Microsoft Office Suite will be key in ensuring smooth operations. This is an exciting opportunity to thrive in a fast-paced environment and contribute to a values-driven company focused on excellence and client service. If you have a passion for making a difference and enjoy supporting high-level executives, this position is perfect for you.

Benefits

Medical Coverage

Dental Coverage

Vision Coverage

Telemedicine Services

Life Insurance

Disability Insurance

Parental Leave

Generous Retirement Program

Paid Time Off

Financial Guidance

Qualifications

• 3-5 years of high-level administrative support experience in financial services.
• Bachelor's degree required from an accredited university.

Responsibilities

• Manage complex calendars and schedule internal and external meetings.
• Coordinate domestic and international travel arrangements.

Skills

Microsoft Office Suite

Organizational Skills

Communication Skills

Problem-Solving

Time Management

Education

Bachelor's Degree

Tools

PowerPoint

Word

Excel

Job description

MIO Partners, Inc. (MIO) provides proprietary investment products to McKinsey’s retirement plan and partners and offers independent, high-quality financial advice to McKinsey’s partners. We manage a wide array of investment vehicles with significant expertise and a long and successful track record in alternative strategies, including hedge funds and private equity. We have a multibillion-dollar portfolio of assets under management, and we manage assets for and advise only McKinsey-related clients; we do not accept outside or third-party investments.

MIO is a values-based organization that is strongly aligned with our investors’ interests. MIO measures success as performance relative to a market-based benchmark.

MIO, a 250+ person registered investment adviser, provides ample opportunities for somebody with an entrepreneurial drive to shine. We strive to meet the highest professional standards and build an organization that attracts, develops, and retains exceptional people. MIO is a wholly owned subsidiary of McKinsey, but our activities are kept entirely separate from those of the consulting Firm.

Position

MIO’s Core Administrative function seeks an Executive Assistant to provide high-level administrative support to its Investments team. The Executive Assistant’s core responsibilities will include managing complex calendars, scheduling internal and external meetings, coordinating domestic and international travel, preparing expenses and timesheets, and providing general administrative assistance as needed to support the operations of the team. The ideal candidate must enjoy working in a fast-paced environment and have a strong track record of providing exceptional administrative support.

The administrative support team provides daily coverage from 9 AM-6 PM, Monday-Friday, with flexibility to earn overtime depending on the workload.

Primary responsibilities

• Efficiently manage complex, dynamic calendars, balancing internal meetings, external engagements, and personal commitments while anticipating and resolving scheduling conflicts.
• Take full ownership of scheduling requests, proactively communicating changes, resolving conflicts, and making sound recommendations aligned with executive preferences.
• Triage all incoming requests, prioritize accordingly, and keep requestors informed of status updates and progress to ensure transparency and timely execution.
• Ensure internal and external meetings are set up with the required resources for in person and remote participants (conference rooms, video links, AV/IT needs).
• Coordinate international and domestic travel.
• Prepare, reconcile, and submit timesheets and expense reports accurately and on time.
• Assist in the creation and editing of professional documents in PowerPoint, Word, and Excel.
• Build strong cross-functional relationships and serve as a liaison between internal departments.
• Provide back-up support to the administrative team as needed.

Desired background

• A bachelor’s degree from an accredited university is required.
• 3-5 years of experience providing high-level administrative support to Investments executives and/or Portfolio Managers in financial services is preferred.

Preferred attributes & qualifications

• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills, with strong typing, proofreading, and professional document preparation abilities.
• Exceptional organizational and administrative skills, with keen attention to detail and the ability to multitask effectively in fast-paced, dynamic environments.
• Self-motivated and independent, demonstrating strong ownership, accountability, and a proactive mindset.
• Adept at prioritizing tasks and making sound, timely decisions based on a solid understanding of business operations and priorities.
• Strong problem-solving and critical thinking skills, with the ability to exercise sound judgment and discretion in handling sensitive or confidential matters.
• Team-oriented and collaborative, with excellent interpersonal skills and the ability to build effective relationships at all organizational levels.
• Highly professional presence in all forms of communication.
• Positive, client-service-oriented attitude.

Certain US states require MIO Partners, Inc. to include a reasonable estimate of the salary range for this role.Actual salaries may vary and may be above or below the range based on various factors, including, but not limited to an individual’s assigned office location, experience, and expertise.Certain roles are also eligible for bonuses, subject to MIO’s discretion and based on factors such as individual and/or organizational performance.Additionally, MIO offers a comprehensive benefits package, including medical, dental and vision coverage, telemedicine services, life, accident and disability insurance, parental leave and family planning benefits, caregiving resources, a generous retirement program, financial guidance, and paid time off.

Base salary range

$90,000 - $90,000 USD

MIO Partners, Inc. (MIO) is an equal opportunity employer. MIO will consider all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

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