Executive Assistant-NE

WVU Medicine Berkeley and Jefferson Medical Centers; Martinsburg (WV); On-site; USD 35,000 - 50,000; Full time

Job summary

WVU Medicine Berkeley and Jefferson Medical Centers is seeking an Administrative Assistant to provide vital administrative support to Executive Leadership. The role requires maintaining confidentiality, scheduling appointments, and preparing correspondence.

Qualifications include a High School Diploma with significant administrative experience, strong familiarity with Microsoft Office, and excellent organizational skills. This position offers a standard office environment in Martinsburg, West Virginia.

Qualifications

• High level administrative experience or executive office experience required.
• Ability to maintain confidentiality at all times.
• Experience in a high-level executive office setting.

Responsibilities

• Provides confidential administrative support.
• Maintains daily appointment calendar and makes travel arrangements.
• Types correspondence and reports for department staff.
• Records meeting minutes to maintain an accurate record.

Skills

Confidentiality

Computer skills

Communication skills

Writing skills

Organizational skills

Transcription skills

Attention to detail

Education

High School Diploma or Equivalent

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Job Summary

Provides administrative/secretarial support to Executive Leadership and performs diversified administrative and secretarial functions.

Minimum Qualifications

• High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate’s Degree AND Two years of high level Executive Office Experience OR Bachelor’s Degree.

Core Duties and Responsibilities

• Provides confidential administrative support.
• Maintains the assigned executive(s) daily appointment calendar; Makes travel and lodging arrangements as required.
• Types correspondence, reports, memoranda, special projects, technical papers and related material for department staff.
• Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.
• Records meeting minutes to maintain an accurate record of decisions.
• Answers telephone and provides information in accordance with hospital policy.
• Collects and prepares information for the assigned leaders use in meetings with executive staff members and outside individuals.
• Follows standard precautions at all times.

Physical Requirements

• Ability to sit for long periods of time.

Working Environment

• Standard office environment.

Skills And Abilities

• Maintains a high level of confidentiality at all times.
• Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required. Demonstrated proficiency in Microsoft Office software. (including but not limited to, Word, Outlook, Excel, and PowerPoint)
• Experience in a high-level executive office setting.
• Ability to work independently and exercise good judgment with exemplary attention to detail.

Job Details

Scheduled Weekly Hours: 40

Exempt/Non-Exempt: United States of America (Non-Exempt)

Shift: United States of America (Non-Exempt)

Company: BMC Berkeley Medical Center

Cost Center: 541 UH Accounting

Address: 2500 Hospital Drive, Martinsburg, West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.