Executive Assistant (Mexico)

Wing Assistant; United States; Remote; USD 60,000 - 95,000; Full time

Benefits offered by this job

Performance incentives

Job security

Paid training

Inclusive culture

Upskilling opportunities

100% remote

Supportive team

Career growth

Fun work environment

Holiday pay

Bonuses & referrals

Job summary

Wing is seeking a remote Executive Assistant to support C-level leadership, including calendar management, email correspondence, and data-driven reporting. This bilingual role requires strong organizational skills and proficiency with office tools, enabling seamless coordination across teams.

Responsibilities include preparing reports and slides, data entry, CRM updates, supplier coordination, and travel planning.

Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends and prepare reports for comparative analysis.
• Store and organize documents and files.
• Data entry: prepare lead lists, meeting minutes, payroll info, and research notes.
• Research products, purchase goods & secure samples.
• CRM-based marketing and sales data management.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & prep for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Handle calls, appointments, inquiries, and email follow-ups.
• Reply to emails, organize inbox as per client preferences.
• Synthesize data into reports and presentation slides.
• Upload videos, manage negative reviews, keep profiles up to date.
• Ad hoc tasks

Job description

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world‑class teams & place their operations on autopilot.

And we’re looking for a Bilingual Executive Assistant!

Duties and Responsibilities include but are not limited to:

1. Create and send statements or invoices, track payments, and record company expenses.
2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
3. Store and organize documents and files.
4. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
5. Research products, purchase goods & secure samples.
6. Store, update & collect information for marketing and sales campaigns through a CRM system.
7. Monitor projects, conduct internal communication & organize company data.
8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
9. Prepare itineraries, book hotels, rental cars, etc.
10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
12. Synthesize data & other content into cohesive reports and presentation slides.
13. Upload videos, manage negative reviews, and keep the account profile up to date.
14. Ad hoc tasks

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor’s degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing and cloud services
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps wired connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
• Bonuses, Tips, and Referral Program

Schedule: 20-40 hours per week

Location: This is a remote job

Salary: This is based on your experience and skills.