Executive Assistant - Manhasset Design Center

Theodore Alexander; Manhasset (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

A luxury home furnishings company in Manhasset is looking for an Executive Assistant to support the General Manager in showroom operations. The ideal candidate will have 2+ years of experience in customer service or office administration, be highly organized, and possess strong communication skills. This full-time role involves managing sales orders, client communications, and assisting in showroom activities.

Qualifications

• Minimum 2 years of experience in customer service and/or office administration.
• Strong written and verbal communication skills required.
• Proficiency in Microsoft Office Suite is essential.
• Highly organized and deadline driven.
• Professional presence and demeanor.

Responsibilities

• Coordinate showroom operations and manage daily activities.
• Process sales orders and customer documentation efficiently.
• Handle client and vendor communications via phone and email.
• Assist leadership with scheduling and supply management.
• Prepare for events and community outreach initiatives.
• Help prepare for in-store events, trade visits and community outreach initiatives.

Skills

Customer service experience

Office administration experience

Strong communication skills

Proficiency in Microsoft Office Suite

Organizational skills

Solution oriented

Tools

POS systems

CRM systems

Microsoft Office

Job description

Executive Assistant - Manhasset Design Center

ABOUT THIS ROLE

Join the team of a luxury flagship Theodore Alexander showroom – one of the most celebrated names in high-end home furnishings. As the Executive Assistant to the General Manager, you will be supporting the daily operations of the showroom, ensuring exceptional customer service, administrative accuracy, and a seamless customer experience from sale to delivery.

This role is ideal for someone who is organized, detail oriented and excited to contribute to a polished, high-performance retail environment.

Core Responsibilities

• Act as the central point of coordination for showroom operations
• Process and review all sales orders, customer information and delivery documentation
• Assist in generating quotes, invoice and client communications
• Manage phone and email correspondences with clients, vendors and delivery partners
• Support showroom leadership with scheduling, reporting and supply management
• Help prepare for in-store events, trade visits and community outreach initiatives

What You Bring

• 2+ years of experience in customer service and/or office administration
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite and experience with POS/CRM systems
• Highly organized, deadline driven and solution oriented
• Professional presence and demeanor

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Furniture