Executive Assistant

Create Music Group; Los Angeles (CA); On-site; USD 69,000 - 75,000; Full time

Job summary

Create Music Group in Hollywood seeks an organized Executive Assistant to support its Chief Legal & Business Affairs Officer and Technology executive. You will handle day-to-day administration, coordinate with internal and external partners, and help keep operations efficient in a fast-paced music environment.

Requirements include 3+ years in an EA role, on-site five days weekly, and a Bachelor’s degree. Proficiency with Google Workspace, Slack, and Microsoft Office is expected; experience with

Qualifications

• 3+ years in an Executive Assistant or similar role.
• On-site five days a week at Hollywood office.
• Bachelor’s degree or higher preferred.
• Proficient with AI assistants for drafting, summaries, research, and meeting prep, with confidentiality.

Responsibilities

• Serve as a primary liaison with executives, counsel, business partners, and stakeholders.
• Use AI tools to speed briefing materials, notes, action-item tracking, and document organization.
• Organize, track, and maintain legal agreements and transaction documents.
• Coordinate meetings, prepare materials, and follow up on deliverables.
• Prepare presentations and executive reports as needed.
• Maintain professionalism and confidentiality in all interactions.
• Plan team offsites, department meetings, and cross-functional events.
• Manage expense reporting, invoice processing, and vendor coordination.
• Support workflows related to acquisitions and other legal/business affairs.

Skills

Executive support

Communication

Time management

Discretion

Stakeholder coordination

AI drafting tools

Education

Bachelor’s degree in Business Administration

High School Diploma or GED

Tools

Google Workspace

Slack

Microsoft Office

Job description

Established in 2015, Create Music Group is a leading music and entertainment company. The company operates as a record label, distribution company, and entertainment network which generates over 15 billion music streams each month on DSP’s. Named #2 on the Inc 5000 Fastest Growth Companies in America in 2020, the company has grown exponentially by leveraging its owned IP with its media and technology platform. The company works with superstar artists, major and independent record labels, and global media brands. It operates a number of companies including Label Engine, one of the largest independent music distribution platforms in the world, with over 75,000 artists and 5,000 label clients; and Flighthouse, a digital entertainment brand focused on Gen Z, which has more than 300 million followers across social media. Create Music Group is based in Hollywood, CA and has 400 employees worldwide.

Job Summary

Create Music Group seeks a highly organized, proactive, detail-oriented Executive Assistant to support its Chief Legal & Business Affairs Officer and Technology executive. This individual will play a key role in managing day-to-day administrative responsibilities, coordinating across internal and external stakeholders, and supporting efficient operations in a fast-paced music and entertainment environment.

Responsibilities

• Serve as a primary point of contact and liaison with internal executives, external counsel, business partners, and other stakeholders.
• Use AI tools to speed up briefing materials, meeting notes, action-item tracking, and document organization.
• Assist with organizing, tracking, and maintaining legal agreements, transaction documents, deadlines, and correspondence.
• Coordinate meetings, prepare materials, track action items, and follow up on outstanding deliverables.
• Prepare presentations, briefing materials, and executive reports as needed
• Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times
• Plan team offsites, department meetings, and cross-functional events
• Manage expense reporting, invoice processing, and vendor coordination
• Support administrative workflows related to acquisitions, commercial transactions, and other legal and business affairs.
• Handle sensitive and confidential information with the highest level of professionalism and discretion.
• Other duties as assigned

Qualifications

• Minimum High School Diploma or General Educational Development (GED)
• Bachelor’s Degree in Business Administration or related field, a plus.
• Must be able to work on-site at our Hollywood office, five days per week during business hours
• 3+ years of experience as an Executive Assistant or in a similar Administrative support role, ideally within the music, entertainment, tech, or investment space
• Fluent with AI assistants such as Claude or ChatGPT for drafting, summarizing, research, and meeting preparation, with the judgment to verify output and keep confidential material out of unapproved tools.
• Proven ability to manage and prioritize multiple executives with competing priorities
• Strong proficiency in preparing and managing presentations for Executive-level meetings such as client pitches or Quarterly Business Reviews
• Excellent communication skills, both verbal and written
• High level of discretion, judgment, and professionalism to effectively manage confidential information
• Strong Proficiency with tools such as Google Workspace (Calendars, Docs, Sheets, and Slides), Slack, and Microsoft Office (Outlook, Excel, PowerPoint)
• Detail-oriented with strong organizational and time-management skills
• Thrives in a fast-paced, dynamic environment and adapts quickly to change
• Must be able to efficiently manage competing priorities
• Passion for music, media, tech, and working in a fast-paced, creative environment

Pay Scale

• $69,000-$75,000 USD / year
• The final compensation within this range will be determined based on the candidate’s experience, skills, and overall fit for the role.

In accordance with the Los Angeles County Fair Chance Ordinance, we will consider employment for qualified applicants with criminal histories. We evaluate candidates based on their qualifications and the nature of the offense in relation to the job for which they are applying.