Executive Assistant (Legal + Finance)

Justia, Inc.; New York, Northern (NY, KY); Hybrid; USD 89,000 - 117,000; Full time

Benefits offered by this job

Weekly pay

Performance bonuses

Meal discounts

401k with company match

Paid time off

Parental leave

Employee assistance program

Pre-tax commuter benefits

Flexible spending accounts

Development opportunities

Job summary

Shake Shack is seeking an Executive Assistant located at our New York City Support Center to support the Chief Legal Officer and Chief Financial Officer. You will be a key member of a fast-paced team delivering calendar management, document handling, travel coordination, and expense approvals with a focus on efficiency and discretion.

The role requires 2–4 years of relevant experience and at least 3 years supporting senior executives across departments.

Qualifications

• Bachelor's Degree in Business, Communications, or a related field.
• 2-4 years of relevant experience, and 3+ years supporting VP or higher executives.
• 3+ years supporting multiple executives across departments.
• Strong written and verbal communication; grammar and vocabulary.
• Ability to multi-task and prioritize deadlines.
• Excellent judgment, discretion, and ownership.
• Proficiency with Microsoft Office programs.

Responsibilities

• Calendar management for senior executives and meetings.
• Document management and distribution.
• Travel coordination across cities and time zones.
• Expense and vendor management, including approvals.
• Plan and execute high-profile events and department meetings.
• Champion efficiency and executive support.

Skills

2-4 years experience

3+ years supporting VP or higher

3+ years supporting multiple execs

Communication skills

Multi-tasking & prioritization

Judgment & discretion

Attention to detail

Organizational skills

Education

Bachelor's degree in Business/Communications

Tools

Microsoft Office

Job description

Our secret to leading the way in hospitality? We put our people first!

At Shake Shack, our mission is to Stand For Something Good in all that we do. From our teams to our neighborhoods, we're committed to always doing the right thing. As one of the fastest-growing hospitality brands, we're all about crafting unforgettable experiences for our guests. We offer endless learningopportunitiesandthe chance to make a lasting impact on our business, restaurants, and communities. As a member of the #ShackFam, you'll have access to hands-on mentorship, training, and growth potential, all in a fun and inclusive environment.

Join us and Be a Part of Something Good.

Job Description

This position is located at Shake Shack's New York City Support Center. It supports our Chief Legal Officer (and other senior members of the Legal team) and our Chief Financial Officer. Our Executive Assistants are highly-respected because their skills are quite simply, essential. You'll be a key member of a dynamic, fast-paced team that serves as a center of excellence for the enterprise, partnering with leadership across lines of business. 'EQ' skills to build bridges, forge alliances and encourage people to want to work with you.

You're a calm head and steady hand to deal with everyday challenges and the unexpected.

This role is in office 4 days a week mininum.

Essential Job Duties and Responsibilities

Administrative & Calendar Management (30%)

• Interface directly with other senior executives and their support teams to calendar key meetings.

• Understand each day's priorities so you can be strategic about how you direct inquiries and requests.

• Prepare agendas, materials, notes and key next steps for large cross-functional meetings.

Document Management (20%)

• Prepare documents for execution and distribution

• Review, sort, and distribute all department mail

• Print, photocopy, scan, and/or save documents

• Maintain and update database for department documents

Travel Coordination (15%)

• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels.

• Coordinate these schedules between executives based in multiple cities.

Expense & Vendor Management (15%)

• Support expense reports and execute signatures/approvals for vendor contracts, purchase orders, etc.

Event Planning (10%)

• Plan and execute high profile events, including quarterly earnings calls and investor meetings

• Plan department meetings and social events

Efficiency & Executive Support (10%)

• Champion efficiency, executive time and a willingness to go the extra mile without being asked.

Minimum Qualifications

Education:

• Bachelor's Degree in Business, Communications, or a related field

Work Experience:

• 2-4 years of relevant experience

• At least 3 years supporting a Vice President or higher-level executive.

• At least 3 years supporting multiple executives, preferably in different departments

Skills & Competencies:

• Solid written and verbal communication skills, including strong grammar and a rich vocabulary

• Ability to multi-task and prioritizedeadlines/deliverables.

• Excellent judgment, discretion and common sense

• Intellectual curiosity to learn about the Legal and Finance team's work and the Shake Shack business as a whole

• Strong proficiency with all types of computers, phones, and equipment, as well as Microsoft Office programs

• Must demonstrate a sense of urgency and ownership to drive issues and tasks to completion

• Excellent attention to detail and accuracy

• Excellent organizational and planning skills

Benefits at Shake Shack:

A work environment where you can come as you are, share your ideas, have fun, and work collaboratively:

• Weekly Pay and Performance bonuses

• Shake Shack Meal Discounts

• Exclusive corporate discounts for travel, electronics, wellness, leisure activities and more

• Medical, Dental, and Vision Insurance*

• Employer Paid Life and Disability Insurance*

• 401k Plan with Company Match*

• Paid Time Off*

• Paid Parental Leave*

• Access to Employee Assistance Program on Day 1

• Pre-Tax Commuter and Parking Benefits

• Flexible Spending and Dependent Care Accounts*

• Development and Growth Opportunities

*Eligibility criteria applies

Pay Range - $88,843.75 - $116,656.25

About Us

Beginning as a hot dog cart in New York City's Madison Square Park, Shake Shack was created by Danny Meyer, Founder and CEO of Union Square Hospitality Group and best-selling author of Setting the Table. Shack Fans lined up daily, making the cart a resounding success, and donating all proceeds back to the park beautification efforts. A permanent stand was eventually built… and the rest is Shack history! With our roots in fine dining and giving back to the community, we are committed to high quality food served with a high level of hospitality. Our team members enjoy a positive work environment that is deeply committed to the philosophy that we "Stand for Something Good".

Shake Shack is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to any protected characteristic, including race, color, ancestry, national origin, religion, creed, age, disability (mental and physical), sex, gender identity, sexual orientation, gender expression, medical condition, genetic information, marital, military and veteran status.