Executive Assistant - Legal Division (Hybrid in Buffalo, NY)

M&T Bank; Buffalo (NY); Hybrid; USD 54,000 - 90,000; Full time

Job summary

M&T Bank in Buffalo, NY seeks an experienced Executive Assistant to provide high‑level secretarial support to the Chief Legal Officer. You will manage the CLO’s calendar, screen requests, arrange travel, and prepare reports and communications for executive leadership.

The role requires 7 years of EA experience, strong calendar and travel management skills, proficient MS Office use, and the ability to adapt in a fast-paced, corporate environment.

Qualifications

• 7 years’ experience at successive levels of responsibility as an Executive Assistant.
• Calendar Management experience.
• Travel Management experience.
• Microsoft Office Suite experience.
• Ability to adapt to change in a fast paced environment.

Responsibilities

• Serves as liaison between the CLO and bank personnel and responds to questions on organizational matters.
• Handles a wide variety of situations and conflicts involving the CLO’s day-to-day activities and operations.
• Maintains CLO’s business calendar and screens requests for meetings and appointments; reschedules as needed.
• Coordinates all travel arrangements and prepares business itineraries.
• Performs project-oriented assignments for the CLO including researching data and preparing formal reports.
• Prepares correspondence, reports, and summaries for executive management.
• Prepares and arranges business presentations and other communications in a timely, professional manner.

Skills

Calendar Management

Travel Management

Microsoft Office Suite

Education

Associate's degree or equivalent in experience

Tools

Microsoft Office Suite

Job description

Work Arrangement & Location:

This is a hybrid position requiring in-office work four days every week plus one day/week of remote work. The position location is the One M&T Plaza office in downtown Buffalo, NY

Overview:

Provides secretarial/administrative support directly to the Chief Legal Officer (CLO), exercising tact and diplomacy

Primary Responsibilities:

• Serves as liaison between the CLO and bank personnel and responds to questions and/or issues on organizational matters.
• Handles a wide variety of situations and conflicts involving the day-to-day activities and operations of the CLO.
• Maintains CLO’s business calendar and uses discretion to screen requests for meetings and appointments. Reschedules meetings and appointments to meet special contingencies.
• Coordinates all travel arrangements and prepares business itineraries.
• Performs project-oriented assignments for the CLO to include researching data, compiling information, and preparing formal reports on results and recommendations.
• Prepares correspondence, reports, and summaries of an advanced nature. Composes memos and other types of correspondence for executive management.
• Prepares and arranges business presentations, management letters, and other communications in a timely and professional manner.

Education and Experience Required:

• Associate's degree or equivalent in experience.
• 7 years’ experience at successive levels of responsibility as an Executive Assistant
• Calendar Management experience
• Travel Management experience
• Microsoft Office Suite experience
• Ability to adapt to change in a fast paced environment

Education and Experience Preferred:

• Experience supporting an executive in a large corporate environment highly preferred.
• Experience in the legal field is ideal

#LI-RSI

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $54,100.00 - $90,100.00 Annual (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

LocationBuffalo, New York, United States of America