Executive Assistant - Legal

Fluor Corporation; Dallas (TX); On-site; USD 51,000 - 89,000; Full time

Benefits offered by this job

Medical, dental, vision plans

401(k) with company match

Paid time off

Job summary

Fluor Constructors is seeking an experienced administrative professional to handle essential office duties with a focus on accuracy and customer relations.

The role involves travel coordination, calendar management, report preparation, and presenting communications to managers and clients. Strong organization, multitasking, and discretion are required to succeed in this position.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficient computer skills including word processing, email, spreadsheets and presentations.

Responsibilities

• Provide top-quality administrative support under supervision.
• Coordinate travel arrangements and visas for global travel.
• Prepare reports, presentations and correspondence for signature.
• Manage confidential information per policies and procedures.
• Schedule meetings and liaise with internal and external stakeholders.

Skills

Interpersonal communication

Organizational skills

Time management

Education

High School Diploma

Tools

Word processing software

Email applications

Spreadsheets

Presentations software

Job description

At Fluor Constructors, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.Job DescriptionThe purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.• Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations• Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories• Schedule appointments and coordinates department's or manager's interface with other company organizations, clients, and external groups• Other duties as assignedBasic Job Requirements• A combination of education and directly related experience equal to seven (7) years; some locations may have additional or different qualifications in order to comply with local requirements• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors• Job related technical knowledge necessary to complete the job• Ability to attend to detail and work in a time-conscious and time-effective mannerOther Job Requirements• Mentor and train subordinates assigned to designated area• Participate in department meetings, training, and functions• Serve as a Company representative to external clients• Participate in Fluor University for training and career development• Contribute to and promote the use of Fluor’s knowledge management portals and communitiesPreferred Qualifications• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred• Two (2) years of Fluor experience• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations• Proficient in use of Fluor specialized software• Strong interpersonal and communication skills, both oral and written• Strong organizational skillsWe are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.Benefits Statement: Fluor Constructors is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications, and Global Watchlist screening.To be Considered Candidates: Must be authorized to work in the country where the position is located.Salary Range: $51,000.00 - $89,000.00