Executive Assistant- Legal

Core Specialty Insurance Holdings, Inc.; Cincinnati (OH); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Employee Assistance Program

Wellness program

Job summary

Core Specialty Insurance Holdings, Inc. is seeking a Legal Executive Assistant to provide high‑level administrative and project support to the Executive Vice President & General Counsel.

You will manage calendars, coordinate travel, prepare briefing materials, and draft legal documents with strong discretion. Responsibilities include contract routing, meeting preparation, corporate records maintenance, and coordination with internal teams and external partners.

Qualifications

• Strong writing and editing abilities.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Confidential handling of sensitive information.
• Familiarity with governance processes is a plus.

Responsibilities

• Provide high-level administrative and project support to the EVP & General Counsel.
• Manage the General Counsel’s calendar, meetings, travel, and briefing materials.
• Draft, edit, proofread, and format legal documents and presentations.
• Assist with contract intake, routing, signatures, and tracking.
• Prepare meeting agendas, materials, and track action items for legal and cross‑department meetings.
• Maintain corporate records and support regulatory filings and policy updates.
• Conduct basic legal and business research and prepare summaries.
• Coordinate with internal stakeholders, outside counsel, regulators, and vendors; prioritize GC attention.
• Process invoices, manage budgets/expense reports, and support department needs.
• Other duties as assigned.

Skills

Writing

Editing

Organizational skills

Confidentiality

Multitasking

Attention to detail

Time management

Education

Associate’s degree

Bachelor’s degree

Tools

Microsoft Office

Document Management Systems

E-signature platforms

Job description

The Legal Executive Assistant provides high‑level administrative, organizational, and project support to the Executive Vice President & General Counsel. This role ensures the smooth operation of daily legal workflows, manages sensitive information with discretion, and serves as a key point of coordination between the General Counsel, internal teams, and external partners.

Manage the General Counsel’s calendar, schedule meetings, coordinate travel, and prepare briefing materials for internal and external engagements.

Draft, edit, proofread, and format legal correspondence, memoranda, presentations, and reports. Maintain organized digital and physical filing systems.

Assist with contract intake, routing, signature processes, and tracking.

Prepare agendas, compile materials, and track action items for legal team meetings, board meetings, and cross‑departmental sessions.

Help maintain corporate records, support policy updates, assist with regulatory filings, and coordinate compliance training logistics.

Conduct basic legal and business research, compile background information, and prepare summaries for the General Counsel.

Serve as a professional point of contact for internal stakeholders, outside counsel, regulators, and vendors. Manage incoming inquiries and prioritize issues requiring the General Counsel ’s attention.

Process invoices, manage budgets and expense reports, coordinate document signatures, and support department‑wide administrative needs.

Other duties as assigned.

Technical Knowledge and Understanding:

Strong writing, editing, and organizational skills.

Proficiency with Microsoft Office, document management systems, and e‑signature platforms.

Ability to handle confidential information with discretion.

Strong attention to detail and ability to manage multiple priorities.

Understanding of corporate governance processes preferred.

Experience:

Associate’s or bachelor’s degree preferred; legal administrative training preferred.

Experience supporting attorneys, executives, or legal departments.

Ability to manage multiple priorities in a fast‑moving, deadline‑driven environment.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over work authorization sponsorship now or in the future for this position.

#LI-Onsite

At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company‑match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program

Core Specialty Insurance Holdings, Inc. provides efficient and professional property, casualty, and marine insurance solutions tailored for small to mid‑sized businesses through its subsidiary insurers.

Company size 1,001–5,000 employees

Company type Privately held

Total funding 0

665 employees on LinkedIn