Executive Assistant

StanCraft Companies; Hayden (ID); On-site; USD 45,000 - 58,000; Full time

Benefits offered by this job

Collaborative, people-first culture

Opportunities for growth

Stability and strong community presence

Job summary

A reputable business organization in Idaho is looking for a skilled Executive Assistant to support the General Counsel. This role involves providing advanced administrative support, managing complex calendars, and ensuring communication between departments. The ideal candidate should have strong organizational skills, a high school diploma, and experience supporting executives. This is a full-time position offering opportunities for growth within a collaborative culture.

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational skills with sharp attention to detail.
• Ability to manage time effectively in a fast-paced environment.
• Advanced knowledge of office administration.
• Typing speed of at least 50 WPM.

Responsibilities

• Provide advanced confidential administrative support to the General Counsel.
• Draft and format documents including letters and legal correspondence.
• Take and distribute detailed meeting minutes and follow up on action items.
• Support special projects including contracts and philanthropic initiatives.
• Manage complex calendars and communications.

Skills

Verbal and written communication skills

Organizational skills

Time management

Knowledge of office administration

Proficiency with Microsoft Office Suite

Typing speed of at least 50 WPM

Education

High school diploma

Bachelor’s degree in Business Administration or related field

Job description

Overview

StanCraft Companies is looking for a highly skilled and detail-oriented Executive Assistant to support the General Counsel. The role provides high-level administrative and organizational support, cross-functional project coordination, and proactive communication to ensure continuity, efficiency, and confidentiality across fast-paced and highly sensitive matters.

What You’ll Do

• Provide advanced confidential administrative support to the General Counsel.
• Draft, edit and format documents including letters, non-disclosure agreements, leases, memos, invoices, reports, presentations, and legal correspondence.
• Take and distribute detailed meeting minutes and follow-up action items; organize and maintain meeting records.
• Support special projects, including real estate development, entity formation, contracts and philanthropic initiatives.
• Manage complex calendars, workflow, schedule meetings, communications, and coordinate across multiple business entities and executive stakeholders.
• Prepare briefing materials for leadership in advance of key projects or meetings.
• Act as a liaison between departments and affiliates; ensure timely communication and action on key initiatives.
• Trace and manage task lists, follow ups, and priorities to support the General Counsel\'s strategic responsibilities.
• Maintain confidentiality and discretion with legal, business and personnel matters.
• Identify opportunities for improved systems and workflows; contribute to operational excellence and efficiency.
• Review and prioritize incoming communications for the legal team, summarizing or distributing as appropriate.
• Perform other related duties as assigned.

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational skills with sharp attention to detail.
• Ability to manage time effectively and meet deadlines in a fast-paced, high-pressure environment.
• Advanced knowledge of office administration, recordkeeping, and clerical systems.
• Proficiency with Microsoft Office Suite (or similar software) and the ability to quickly learn new systems.
• Typing speed of at least 50 WPM.

Education & Experience

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 4 years of related experience supporting executives or legal teams.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.

Why Join StanCraft?

At StanCraft, we’ve built a reputation for excellence, innovation, and craftsmanship across a wide range of industries—from aviation and construction to marine and real estate. We are a family-founded, fast-growing organization that values integrity, teamwork, and hard work.

• A collaborative, people-first culture where your contributions matter.
• Opportunities to grow and take on new responsibilities across diverse industries.
• Stability and pride in working for a company with a long-standing history and strong community presence.
• A workplace where professionalism meets passion—we take our work seriously, but we also value balance, trust, and celebrating wins together.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Business Consulting and Services