Executive Assistant- Legal

corespecialtyinsurance; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) company match

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Wellness program

Job summary

Core Specialty is seeking a highly organized Legal Executive Assistant to provide high-level administrative support to the Executive Vice President & General Counsel. You will manage calendars, coordinate travel, prepare briefing materials, and ensure smooth daily legal workflows.

You will draft and format legal documents, maintain filing systems, and support contract intake, routing, and signatures. Strong communication, discretion, and the ability to handle confidential information are

Qualifications

• Bachelor's or associate degree preferred with legal admin training.
• Experience supporting attorneys or executives in a corporate legal department is desirable.
• Strong writing/editing skills and attention to detail required.

Responsibilities

• Manage General Counsel's calendar, meetings, travel, and briefing materials.
• Draft, edit, and format legal documents, memos, and presentations; maintain filing systems.
• Assist with contract intake, routing, and signature processes.

Skills

Editing

Organizational skills

Multi-tasking

Professional communication

MS Office proficiency

Education

Associate's or Bachelor's degree

Legal admin training (preferred)

Tools

MS Office

Document management systems

E-sign platforms

Job description

- The Legal Executive Assistant provides high‑level administrative, organizational, and project support to the Executive Vice President & General Counsel. This role ensures the smooth operation of daily legal workflows, manages sensitive information with discretion, and serves as a key point of coordination between the General Counsel, internal teams, and external partners.

Key Accountabilities/Deliverables:

• Manage the General Counsel's calendar, schedule meetings, coordinate travel, and prepare briefing materials for internal and external engagements.
• Draft, edit, proofread, and format legal correspondence, memoranda, presentations, and reports. Maintain organized digital and physical filing systems.
• Assist with contract intake, routing, signature processes, and tracking.
• Prepare agendas, compile materials, and track action items for legal team meetings, board meetings, and cross‑departmental sessions.
• Help maintain corporate records, support policy updates, assist with regulatory filings, and coordinate compliance training logistics.
• Conduct basic legal and business research, compile background information, and prepare summaries for the General Counsel.
• Serve as a professional point of contact for internal stakeholders, outside counsel, regulators, and vendors. Manage incoming inquiries and prioritize issues requiring the General Counsel 's attention.
• Process invoices, manage budgets and expense reports, coordinate document signatures, and support department‑wide administrative needs.
• Other duties as assigned.

Technical Knowledge and Understanding:

• Strong writing, editing, and organizational skills.
• Proficiency with Microsoft Office, document management systems, and e‑signature platforms.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities.
• Understanding of corporate governance processes preferred.

Experience:

• Associate's or bachelor's degree preferred; legal administrative training preferred.
• Experience supporting attorneys, executives, or legal departments.
• Ability to manage multiple priorities in a fast‑moving, deadline‑driven environment.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over work authorization sponsorship now or in the future for this position.

#LI-Onsite

At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement.

• medical, dental, vision, and life insurances
• short and long-term disability
• a Company‑match of 100% of a 6% contribution 401(k) plan
• an Employee Assistance Plan
• Health Savings Account
• Flexible Spending Account
• Health Reimbursement Account
• a wellness program