Executive Assistant- Legal

Kalepa; Cincinnati (OH); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

401(k) with company match

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Wellness program

Job summary

Core Specialty seeks a Legal Executive Assistant to provide high-level administrative and project support to the Executive Vice President & General Counsel. This role ensures smooth daily legal workflows, handles sensitive information with discretion, and coordinates with internal teams and external partners.

You will manage the General Counsel’s calendar, arrange travel, prepare briefing materials, draft and format legal documents, and maintain filing systems.

Qualifications

• Requires strong writing, editing, and organizational skills.
• Experience supporting executives or legal teams is preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Authorized to work in the U.S. without sponsorship.

Responsibilities

• Manage General Counsel calendar, travel, and briefing materials.
• Draft and format legal correspondence, memoranda, presentations, and reports.
• Maintain organized digital and physical filing systems.
• Assist with contract intake, routing, signatures, and tracking.
• Prepare agendas, materials, and track action items for meetings.
• Support regulatory filings and compliance training logistics.
• Conduct basic legal and business research and prepare summaries.
• Serve as a professional contact for stakeholders, counsel, regulators, and vendors.
• Process invoices and manage budgets and expenses.
• Other duties as assigned.

Skills

Writing & editing

MS Office

Document management

E-signature tools

Confidential information

Multitasking

Governance knowledge

Education

Associate/Bachelor's degree

Legal admin training

Tools

Document management systems

e-signature platforms

Job description

- The Legal Executive Assistant provides high‑level administrative, organizational, and project support to the Executive Vice President & General Counsel. This role ensures the smooth operation of daily legal workflows, manages sensitive information with discretion, and serves as a key point of coordination between the General Counsel, internal teams, and external partners.

Key Accountabilities/Deliverables:

• Manage the General Counsel’s calendar, schedule meetings, coordinate travel, and prepare briefing materials for internal and external engagements.
• Draft, edit, proofread, and format legal correspondence, memoranda, presentations, and reports.
• Maintain organized digital and physical filing systems.
• Assist with contract intake, routing, signature processes, and tracking.
• Prepare agendas, compile materials, and track action items for legal team meetings, board meetings, and cross‑departmental sessions.
• Help maintain corporate records, support policy updates, assist with regulatory filings, and coordinate compliance training logistics.
• Conduct basic legal and business research, compile background information, and prepare summaries for the General Counsel.
• Serve as a professional point of contact for internal stakeholders, outside counsel, regulators, and vendors.
• Manage incoming inquiries and prioritize issues requiring the General Counsel ’s attention.
• Process invoices, manage budgets and expense reports, coordinate document signatures, and support department‑wide administrative needs.
• Other duties as assigned.

Technical Knowledge and Understanding:

• Strong writing, editing, and organizational skills.
• Proficiency with Microsoft Office, document management systems, and e‑signature platforms.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities.
• Understanding of corporate governance processes preferred.

Experience:

• Associate’s or bachelor’s degree preferred; legal administrative training preferred.
• Experience supporting attorneys, executives, or legal departments.
• Ability to manage multiple priorities in a fast‑moving, deadline‑driven environment.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over work authorization sponsorship now or in the future for this position.

#LI-Onsite - At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement.

• We offer medical, dental, vision, and life insurances
• short and long-term disability
• a Company-match of 100% of a 6% contribution 401(k) plan
• an Employee Assistance Plan
• Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program

Core Specialty offers a diversified range of property and casualty insurance products for small to mid‑size businesses. From underwriting offices spanning the U.S., the Company focuses on niche markets, local distribution, and superior underwriting knowledge, offering traditional as well as innovative insurance solutions to meet the needs of its customers and brokers. For further information about Core Specialty, please visit www.corespecialtyinsurance.com. In compliance with the Transparency in Coverage rule, issued in 2020 by US Departments of Health, Human Services, Labor and Treasury our health plan’s machine-readable files (MRFs) can be accessed via www.Cigna.com.