Executive Assistant- Legal

Core Specialty Insurance Services, Inc.; Cincinnati (OH); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) match

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Wellness program

Job summary

Core Specialty Insurance Services, Inc. is seeking a Legal Executive Assistant to provide high-level administrative, organizational, and project support to the Executive Vice President & General Counsel.

This role ensures smooth daily legal workflows and discreet handling of sensitive information. You will manage the GC’s calendar, draft and format legal documents, coordinate meetings and travel, and serve as a primary point of contact for internal teams, outside counsel, regulators, and

Qualifications

• Experience supporting attorneys, executives, or legal departments.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication.
• Strong organizational and time management skills.

Responsibilities

• Manage the General Counsel’s calendar and meetings.
• Coordinate travel and prepare briefing materials.
• Draft and format legal documents and correspondence.
• Maintain filing systems and contract intake processes.
• Support budgeting, invoices, and expenses.

Skills

Calendar management

Executive support

MS Office

Document management

e-signature tools

Confidentiality

Attention to detail

Multi-tasking

Education

Associate’s or Bachelor's degree preferred

Legal administrative training preferred

Tools

Microsoft Office

Document management systems

e-signature platforms

Job description

- The Legal Executive Assistant provides high‑level administrative, organizational, and project support to the Executive Vice President & General Counsel. This role ensures the smooth operation of daily legal workflows, manages sensitive information with discretion, and serves as a key point of coordination between the General Counsel, internal teams, and external partners.

Key Accountabilities/Deliverables:

• Manage the General Counsel’s calendar, schedule meetings, coordinate travel, and prepare briefing materials for internal and external engagements.
• Draft, edit, proofread, and format legal correspondence, memoranda, presentations, and reports.
• Maintain organized digital and physical filing systems.
• Assist with contract intake, routing, signature processes, and tracking.
• Prepare agendas, compile materials, and track action items for legal team meetings, board meetings, and cross‑departmental sessions.
• Help maintain corporate records, support policy updates, assist with regulatory filings, and coordinate compliance training logistics.
• Conduct basic legal and business research, compile background information, and prepare summaries for the General Counsel.
• Serve as a professional point of contact for internal stakeholders, outside counsel, regulators, and vendors.
• Manage incoming inquiries and prioritize issues requiring the General Counsel ’s attention.
• Process invoices, manage budgets and expense reports, coordinate document signatures, and support department‑wide administrative needs.
• Other duties as assigned.

Technical Knowledge and Understanding:

• Strong writing, editing, and organizational skills.
• Proficiency with Microsoft Office, document management systems, and e‑signature platforms.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities.
• Understanding of corporate governance processes preferred.

Experience:

• Associate’s or bachelor’s degree preferred; legal administrative training preferred.
• Experience supporting attorneys, executives, or legal departments.
• Ability to manage multiple priorities in a fast‑moving, deadline‑driven environment.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over work authorization sponsorship now or in the future for this position.

#LI-Onsite - At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement.

• We offer medical, dental, vision, and life insurances
• short and long-term disability
• a Company-match of 100% of a 6% contribution 401(k) plan
• an Employee Assistance Plan
• Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program

Core Specialty offers a diversified range of property and casualty insurance products for small to mid‑size businesses. From underwriting offices spanning the U.S., the Company focuses on niche markets, local distribution, and superior underwriting knowledge, offering traditional as well as innovative insurance solutions to meet the needs of its customers and brokers. For further information about Core Specialty, please visit www.corespecialtyinsurance.com. In compliance with the Transparency in Coverage rule, issued in 2020 by US Departments of Health, Human Services, Labor and Treasury our health plan’s machine-readable files (MRFs) can be accessed via www.Cigna.com.