Executive Assistant (Latin America)

Wing Assistant; Non (OK); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support C-level executives. The role involves managing schedules, organizing documents, and facilitating communication. Ideal candidates have strong organizational skills, tech-savviness, and at least three years of relevant experience. This is a remote position with a supportive team culture and opportunities for career growth.

Benefits

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Exceptionally Supportive Team

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels.
• Excellent English communication skills, both written and verbal.
• Tech savvy & familiar with current technologies.

Responsibilities

• Create and send statements or invoices, track payments, and record expenses.
• Coordinate team calendars, prevent scheduling conflicts & ensure timely meetings.
• Synthesize data & other content into cohesive reports and presentation slides.

Skills

Communication

Organization

Time Management

Proactive Attitude

Education

Bachelor's degree or any certificate course

Tools

MS Office

Google Calendar

Job description

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

1. Create and send statements or invoices, track payments, and record company expenses.

2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings 3. (e.g., for comparative analysis).

4. Store and organize documents and files.

5. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.

6. Research products, purchase goods & secure samples.

7. Store, update & collect information for marketing and sales campaigns through a CRM system.

8. Monitor projects, conduct internal communication & organize company data.

9. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.

10. Prepare itineraries, book hotels, rental cars, etc.

11. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.

12. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

13. Synthesize data & other content into cohesive reports and presentation slides.

14. Upload videos, manage negative reviews, and keep the account profile up to date.

15. Ad hoc tasks

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)

• Bachelor's degree or any certificate course (required)

• Excellent phone, email, and instant messaging communication skills

• Excellent English communication skills, both written and verbal

• Solid organizational & time management skills

• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP

• Experience with word-processing software and spreadsheets (e.g., MS Office)

• Knowledge of online calendars and scheduling (e.g., Google Calendar)

• Proactive attitude & willingness to be trained

Technical Requirements:

• USB Headset with Noise Cancellation feature

• Working Webcam

• Computer with at least 1.8 GHz processor and at least 4GB RAM

• Main Internet Service Speed: at least 25 Mbps cable connection

• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Performance Incentives

• Job Security and Stability

• Paid Training

• Inclusive Culture

• Upskilling Opportunities

• 100% Work-From-Home

• Exceptionally Supportive Team

• Opportunities for Career Growth

• Fun Work Environment

• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary Package (with HMO):

• Entry Level (1-3 years of experience): Up to $1,090

• Intermediate Level (3-5 years of experience): Up to $1,260

• Expert Level (5+ years of experience): Up to $1,640

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.

• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.

• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

$1,090 - $1,640 a month