Executive Assistant - JD Admissions & Financial Aid

University of San Diego; San Diego (CA); On-site; USD 36,000 - 37,000; Full time

Benefits offered by this job

Excellent Benefits

Job summary

USD School of Law is seeking an Executive Assistant for JD Admissions & Financial Aid in San Diego. The role supports the Office of Admissions and Financial Aid, handles inquiries, and coordinates materials for recruitment events.

You will work with Banner/Unite systems, maintain student records, and assist with communications, marketing pieces, and training of staff. This is a full-time temporary position with benefits.

Qualifications

• High school diploma required.
• Bachelor’s degree preferred.
• 2–3 years of work experience with critical thinking and analytical skills.
• Spanish-speaking preferred but not required.

Responsibilities

• Handle and record deposits and manage check processing with high attention to detail.
• Coordinate law school tours, campus information sessions, and visits; may serve as a tour guide.
• Process all JD program applications; prescreen eligibility and enter data into Unite.
• Maintain and update academic information in student files; manage CAS reports and transcripts.
• Monitor admissions and financial aid emails and voicemails; respond promptly.

Skills

Public speaking

Customer service

Communication

Attention to detail

Education

High school diploma

Bachelor’s degree (preferred)

Tools

Banner Student System

Unite CRM

MS Word

MS Excel

Gmail

Google Suite

Job description

USD School of Law is seeking an Executive Assistant for JD Admissions & Financial Aid in San Diego. The role supports the Office of Admissions and Financial Aid, handles inquiries, and coordinates materials for recruitment events.

You will work with Banner/Unite systems, maintain student records, and assist with communications, marketing pieces, and training of staff. This is a full-time temporary position with benefits.