Executive Assistant, Jackson Memorial Administration, Full time, Days

Jackson Health System; Miami (FL); On-site; USD 52,000 - 78,000; Full time

Job summary

Jackson Health System's Jackson Memorial Hospital in Miami seeks an Executive Assistant to senior leadership. The role provides high-level secretarial support in a confidential capacity, assisting the department’s senior leaders and ensuring smooth daily operations.

You will manage calendars, coordinate travel, handle information flow, prepare reports, take meeting minutes, and act as the main point of contact with staff and external partners while maintaining professional composure.

Qualifications

• 3–5 years of related experience.
• Demonstrated experience supporting senior and executive leaders.

Responsibilities

• Performs as the main point of contact among executives, employees, clients and other external partners.
• Manages information flow in a timely and accurate manner.
• Manages executives calendars and sets up meetings.
• Makes travel and accommodation arrangements.
• Tracks daily expenses and prepare weekly, monthly or quarterly reports.
• Acts as an office manager by keeping up with office supply inventory.
• Formats information for internal and external communication memos, emails, presentations, reports.
• Take minutes during meetings.
• Screens and directs phone calls and distributes correspondence.
• Organizes and maintains the office filing system.
• Performs other related duties as needed.

Skills

Analytical skills

Organization

Communication

Stress management

Instruction following

Judgment

Tech proficiency

Education

High school diploma

Job description

Department

Jackson Memorial Hospital - (Jackson Memorial Administration/Operations)

Address

1611 NW 12th Ave, Miami, Florida, 33136

Shift details

Full-Time, Days

Why Jackson

Jackson Memorial Hospital is the flagship hospital for Jackson Health System and it has been a beacon of medical excellence and community care for more than a century. Throughout its rich and storied history, Jackson Memorial - located in the heart of the City of Miami - has been ground zero for some of the world's greatest medical breakthroughs and important moments in South Florida. We've grown into one of the nation's largest public hospitals, and one of the few that is also a world-class academic medical center with a proud mission and proven success. Jackson Memorial is an accredited, tertiary teaching hospital with 1,500 licensed beds, where nearly every medical specialty is provided by some of the world's most skilled and highly regarded multidisciplinary team of healthcare professionals.

Summary

The Executive Assistant performs advanced secretarial and related clerical work for senior leadership or other comparable executive official of the Public Health Trust. This position acts in a confidential capacity to assist or aid the Senior Leadership in the department.

Responsibilities

• Performs as the main point of contact among executives, employees, clients and other external partners.
• Manages information flow in a timely and accurate manner.
• Manages executives calendars and sets up meetings.
• Makes travel and accommodation arrangements.
• Tracks daily expenses and prepare weekly, monthly or quarterly reports.
• Acts as an office manager by keeping up with office supply inventory.
• Formats information for internal and external communication memos, emails, presentations, reports.
• Take minutes during meetings.
• Screens and directs phone calls and distributes correspondence.
• Organizes and maintains the office filing system.
• Performs other related duties as needed.

Experience

• Generally requires 3 to 5 years of related experience.
• Demonstrated experience supporting senior and executive leaders.

Education

High school diploma is required.

Skill

Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.

Jackson Health System is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.