Administrative Support Specialist, AOA Administration, Full Time, Days

Jackson Health System; Miami (FL); Presencial; USD 30.000 - 42.000; Jornada completa

Descripción de la vacante

Jackson Memorial Hospital - AOA Administration is seeking an Administrative Support Specialist to join its central administrative division in the Miami area. This full-time, day shift role involves coordinating appointments, handling confidential information, and supporting department management with budget and procurement tasks.

The position requires 1–3 years of related administrative experience and a high school diploma, with duties that include data handling, reporting, and collaboration

Formación

• Involves cost analysis, budget preparation, and expenditure control.
• Data collection, manipulation and presentation of statistical data.
• May report to department head and handle confidential information.
• May attend management meetings and assist in labor discussions.

Responsabilidades

• Manage appointments and schedule meetings.
• Direct, receive and screen telephone calls and visitors.
• Assist in composing responses and maintaining office correspondence.
• Oversee requisition of office equipment and supplies; coordinate vendor contracts.

Educación

High school diploma

Descripción del empleo

Department: Jackson Memorial Hospital - AOA Administration

Address: 1400 NW N River Dr, Miami, FL 33125

Shift details: Full-Time, Days

Why Jackson

Jackson Health System is a nationally and internationally recognized academic medical system offering world-class care to any person who walks through our doors. For more than 100 years, Jackson has evolved into one of the world's top medical providers for all levels of care, no matter if it's for a routine patient visit or for a lifesaving procedure. With more than 2,000 licensed beds, we are also proud of our role as the primary teaching hospital for the University of Miami Miller School of Medicine.

Here, the best people come together to deliver Jackson's mission for our diverse communities. Our employees are committed to providing the best CARE by demonstrating compassion, accountability, respect, and expertise in everything we do.

Summary

The Administrative Support Specialist is advanced in work involving administrative responsibility in the management of a central administrative division, an organizational unit, or a special program. Employees in this classification may perform a broad range of responsible duties in assisting departmental management in carrying out required administrative operations. Employees may be assigned varied duties such as cost analysis, budget preparation, expenditure control, purchasing, procurement and inventory work, the collection, manipulation and presentation of statistical data, report or grant proposal preparation, or planning, scheduling, reviewing and controlling the work of clerical subordinates. Based on responsibilities and/or staffing may regularly report to the department head. This position acts in a confidential capacity to assist or aid department management. The position will have a significant role in processing confidential information, which may be used in collective bargaining and in discussions concerning labor matters. The incumbent may attend management meetings and may be involved directly or indirectly around confidential management decisions.

Responsibilities

Assists department in administrative support function, which includes managing appointments, scheduling meetings, special occasions, conferences, and other important matters. Maintains control of correspondence flow through the office, insures that deadlines are met, that all information distributed is complete, and assists in composing and responding to correspondence selecting the appropriate reply form. Regularly, directs, receives and screens telephone calls and visitors; and answers requests for information involving divisional activities and established policies and procedures. Assists clerical employees as questions arise concerning established procedures. Functions as office manager in requisitioning office equipment and supplies. Requisitions contract vendors for maintenance services and capital equipment. Maintains time, material and equipment rental cost accounts records for capital improvement and maintenance projects. Updates emergency notification, anniversary and hurricane information and plan report. Performs all other unit specific related job duties as assigned.

Experience

Generally requires 1 to 3 years of related experience.

Education

High school diploma is required.

Credentials

Valid license or certification is required as needed, based on the job or specialty.

Jackson Health System is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.