Executive Assistant, Investments

Casey Family Programs; Seattle (WA); On-site; USD 90,000 - 123,000; Full time

Job summary

Casey Family Programs is seeking an Executive Assistant for its investment team in Seattle. This role requires managing administrative tasks and supporting the CIO with organizational tasks, travel plans, and financial operations. A suitable candidate will demonstrate strong communication skills, critical thinking, and proficiency in Microsoft Office, including Excel, to ensure the team's effective function.

Benefits

Comprehensive benefits including medical, dental, and vision coverage

12 days of annual leave and sick leave

Paid parental leave up to eight weeks

Opportunity for a three-month paid sabbatical

Professional development opportunities

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Self-directed, proactive individual with a strong work ethic.
• Outstanding communication and critical thinking skills.

Responsibilities

• Manage CIO's calendar and travel arrangements.
• Coordinate team meetings and prepare necessary materials.
• Handle investment operations and reconcile manager fees.

Skills

Communication

Time Management

Critical Thinking

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Job description

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Casey Family Programs provided pay range

This range is provided by Casey Family Programs. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,780.00/yr - $122,820.00/yr

Casey Family Programs, an Equal Opportunity Employer, is the nation's largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America. Founded in 1966, Casey Family Programs works in all 50 states, the District of Columbia, two territories, and tribal nations to influence long-lasting improvements to the safety and success of children, families and the communities where they live. Casey Family Programs values diversity, equity, inclusion, anti-racism, anti-discrimination, and respect for individuals in the workplace. We encourage candidates with diverse lived experience and perspectives to apply.

This position can be based either in our Seattle, WA Headquarters or our New York City, NY office.

Job Summary

Casey Family Programs is a $2B+ global portfolio that invests across all asset classes, namely public equity, fixed income, and private markets. The Executive Assistant is a key member of the investment team, responsible for providing administrative and project support to the CIO and investment team. The candidate will play a key role in ensuring the team operates smoothly and effectively, and will report directly to the CIO. This position requires extreme attention to detail, exceptional time management and organizational skills, the ability to plan ahead, be flexible and quickly adapt to a changing environment, as well as advanced proficiency in Microsoft Office, particularly Excel. The successful candidate must have a growth mindset and be able to work independently as well as collaboratively with the team.

Duties and Responsibilities

CIO Support

• Manage CIO's calendar, travel arrangements, and speaking engagements with diplomacy and discretion.
• Assist CIO in organizing in-person team meetings, including agenda creation, materials preparation, minutes, and tracking of deliverables.
• Manage expense report coordination and submission for CIO.
• Work with CIO in preparing annual team budget; submit monthly progress reports to Finance team.
• Coordinate production of monthly board packages, ensuring materials are complete, saved appropriately, and delivered on time.
• Take minutes for Investment Committee meetings and submit to Investment Committee Chair.
• Manage new employee onboarding process ensuring equipment, software, and other needs are completed prior to employee's start date.
  
  

Team Support

• Manage team calendar, ensuring team vacation requests, work travel, and due diligence meetings are recorded.
• Lead weekly team meetings, develop agendas, status of deliverables, and minutes.
• Track team deliverables and help drive completion, including following up on outstanding items.
• Manage expense report coordination and submission for team.
• Coordinate annual bulk mailings (annual report, etc) in conjunction with CFP's Communications team.
• Reconcile and process vendor payments on CFP's payment system, NetSuite.
  
  

Investment Operations

• Manage capital call requests from General Partners, including submitting payment on Custodian platform. Ensure all cash flows are sent / received by the required deadline.
• Process cash transfers for redemptions and / or purchases on Custodian platform.
• Reconcile manager fees and process payments on Custodian platform.
• Update and reconcile Asset Under Management report using data from Custodian.
• Assist in the development of manager due diligence materials, ensuring on time delivery, scheduling post meeting debriefs.
• Monitor and track activity with outside legal counsels, report monthly.
• Maintain investment physical files, including offsite record storage.
  
  

Qualifications

• Bachelor's degree
• 3+ years' of accumulated professional experience in an Executive Assistant or similar administrative role
• Self-directed, proactive individual with a strong work ethic
• Agility to effectively operate under tight turnarounds with a focus on quality and consistent execution
• Outstanding and effective communication skills
• Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision.
• Experience in project management, with skills necessary to interpret what is needed for the success of a project and to create appropriate schedules for timely delivery
• Excellent oral and written communication skills in an environment requiring judgment in managing internal and external interactions. Ability to deal tactfully and equitably with people and communicate effectively, both orally and in writing.
• This is a regular full-time position that may require work weeks in excess of 40 hours with some travel.
• Physical requirements include the ability to lift and reach for light objects; close visual acuity to prepare and analyze data, text, and figures; ability to type utilizing a computer keyboard; ability to travel to outside locations; and the ability to work at a computer for extended periods of time as a primary job function. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Driving on Casey business may require use of personal vehicle; adherence to vehicle safety guidelines and qualification for insurance is required.
  
  

Leadership Dimensions

Be accountable and responsible. Leaders have the ability to initiate, spearhead, and finish projects on time. They are accountable, responsible, and committed to delivering quality work.

Be respectful. Leaders treat others with respect, and are respected by their colleagues, CFP leadership, and industry peers.

Learn and be curious. Leaders continue to learn and grow, seeking to improve themselves. Leaders create opportunities for others to grow and prosper.

Be team oriented. Leaders put the team ahead of themselves, focus on the broader organizational objectives, and the long-term.

The salary range for the role in Seattle, WA is $90,780 to $122,820. As a mission-driven organization, Casey strives to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint of $106,728. Actual placement in the range will depend on a candidate's job-related skills, experience, and expertise, as evaluated during the interview process.

The salary range for the role in New York, NY is $99,858 to $135,102. As a mission-driven organization, Casey strives to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint of $117,400. Actual placement in the range will depend on a candidate's job-related skills, experience, and expertise, as evaluated during the interview process.

Casey Family Programs offers comprehensive benefits including medical, dental and vision coverage, accrual of 12 days of annual leave, 12 days of sick leave,10 paid holidays per year, and each employee receives one personal holiday to use each calendar year. Employees that meet certain tenure qualifiers are eligible for up to eight weeks of parental leave for the birth or placement of a child for adoption or foster care. After the completion of 10 years of continuous, full-time regular employment, employees in good standing are permitted for a three-month sabbatical with pay. CFP also offers many opportunities for continued learning, training, and development.

This position will remain open until the needs are met and is subject to closure at any time without notice. It is to your advantage to file your application early as you will not be able to apply once the position has closed.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Accounting

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