Executive Business Administrator - CoreAI

Microsoft; Redmond (WA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

A leading technology company, Microsoft, is seeking an Executive Business Administrator to support the CoreAI team in Redmond. The role involves managing complex administrative tasks, working closely with upper management, and ensuring smooth operations across the team and projects. Candidates with strong organizational skills and experience in administrative support are encouraged to apply.

Benefits

Industry leading healthcare

Educational resources

Discounts on products and services

Savings and investments

Generous time away

Qualifications

• 5+ years experience in administration or business support for upper management.
• Proficient in Microsoft tools including Outlook and Office.
• Experience managing confidential information.

Responsibilities

• Manage scheduling, travel, and administrative tasks for executives.
• Handle expense reports and budget tracking.
• Coordinate office moves and team onboarding.

Skills

Attention to detail

Problem-solving

Time management

Communication

Tools

Microsoft Outlook

Microsoft Office

Microsoft SharePoint

Job description

Executive Business Administrator - CoreAI

Redmond, Washington, United States

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Date posted

May 31, 2025

Job number

1827564

Work site

Up to 50% work from home

Travel

0-25 %

Role type

Profession

Administration

Business Support

Employment type

Full-Time

Overview

Are you passionate about being at the forefront of the exciting Artificial Intelligence (AI) evolution at Microsoft? Do you thrive in a fast-paced and dynamic work environment? If you are a business support professional, we’d like to learn more about you. Foundry Product in CoreAI is seeking an experienced Executive Business Administrator to support a Vice President of Product and a Vice President of Applied Engineering.

As an Executive Business Administrator, you will effectively manage a high and time-sensitive workload, work independently, and deal with ambiguity. You will have a passion for making managers and organizations great, possess the ability to set priorities, handle multiple time-critical tasks simultaneously, and run the team in a structured way.

At Microsoft, our mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Qualifications

Required Qualifications:

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/ upper level management.
• Experience using Microsoft tools such as Outlook, Office, SharePoint, etc.
• Experience managing sensitive and confidential information with discretion and professionalism.

Other Requirements:

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include but are not limited to the following specialized security screenings:

• Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Additional/Preferred Qualifications:

• Demonstrated proficiency in Microsoft tools such as Outlook, Office, Employee Central, iCIMS, MyExpense, My Order, and SharePoint.
• Advanced written and verbal communication skills, attention to detail, problem-solving abilities, and time management skills.
• Adaptable in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally.
• Able to work confidentially with highly sensitive material and information with discretion.
• Able to learn new internal systems and become comfortable with new technologies.
• Ability to lift and move standard office equipment (i.e. computers and peripherals) up to 40lbs.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft posts positions for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

#COREAI

#aiplatform

Responsibilities

• Reviewing and approving team Expense Reports.
• Partnering and cross-collaborating with AI Platform Administrative team as well as many parts of the CoreAI organization. Partnering with HR, Staffing, and Finance as well as facilities for space management.
• Managing headcount, tracking open positions, creating requisitions, onboarding new hires, and keeping up to date with Headcount related tools. Maintaining distribution lists. Managing space allocation, anticipating possible compression issues, scheduling individual moves, and assisting with group moves for team members.
• Team support including space management, office moves, new hire set up and onboarding and procurement of equipment and supplies for the teams you will support.
• Purchasing equipment for new hires and refreshes. Track assets, cost centers, PC Recycled assets, and equipment transfers.
• Managing operating budget and spend, identifying near-overages and issues. Partnering with Finance to ensure no reporting discrepancies. Acting as final approver on all team expense reports, ensuring coding accuracy.
• Organizing and planning off-sites and morale events at the team level. Cross-collaborating, planning, and providing support for org-wide events including Town Hall Meetings, org morale events, and other events as needed.
• Experience working with a global team and cultural awareness

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

Industry leading healthcare

Educational resources

Discounts on products and services

Savings and investments

Maternity and paternity leave

Generous time away

Giving programs

Opportunities to network and connect

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations .