Executive Assistant , Amazon Academics Research Initiatives

Amazon; Seattle (WA); On-site; USD 50,000 - 108,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant supporting two Directors in a dynamic environment. This role involves managing complex calendars, coordinating events, and maintaining strong relationships across the organization. You'll thrive in a fast-paced setting where discretion and adaptability are key. The ideal candidate will showcase exceptional organizational skills while contributing to innovative research initiatives. This is an exciting opportunity to be part of a collaborative team that values excellence and creativity, making a significant impact on the employee experience.

Benefits

Medical Benefits

Financial Benefits

Equity Options

Flexible Work Environment

Qualifications

• 3+ years of senior level leadership support experience required.
• Experience managing executive level calendars and logistics.

Responsibilities

• Manage complex calendars and travel arrangements for two Directors.
• Coordinate team events and track strategic project completion.

Skills

Calendar Management

Organizational Skills

Communication Skills

Discretion

Tools

Microsoft Office

Job description

Executive Assistant, Amazon Academics Research Initiatives

Job ID: 2944551 | Amazon Web Services, Inc.

Amazon Academic Research Initiatives (ARI) is looking for someone to join our dynamic team as an Executive Assistant supporting two Directors in a fast-paced environment where no two days are the same. You'll serve as a strategic partner to executives who work with universities and government agencies while being part of a fast-paced, collaborative startup that celebrates wins and disrupts problems together. Our global partnership footprint means you'll have opportunities to showcase your creativity and exceptional organizational skills while working with a high-energy group that believes in delivering excellence while having fun along the way. We're known for our startup spirit, and ability to turn everyday moments into memorable experiences.

Key job responsibilities

1. Provide comprehensive calendar management for two Directors, including complex scheduling across multiple time zones and internal and external stakeholder groups.
2. Coordinate and execute team events, off-sites, external visits, guest meetings, ensuring seamless logistics and follow-through.
3. Track and drive completion of strategic projects and action items across multiple workstreams.
4. Elevate data integrity for customer relationship management systems.
5. Manage travel arrangements, expense reports, and budget tracking as needed.
6. Serve as a key point of contact between Directors and their extended teams.
7. Maintain accurate documentation and archives of team information.

A day in the life

On a day-to-day basis, you'll navigate a dynamic environment managing two Directors' complex calendars, global travel arrangements, and expenses while building strong relationships across the organization. Success in this role requires maintaining absolute discretion with confidential information and demonstrating ownership in an often ambiguous environment. You'll proactively drive team events, and coordinate special projects - often taking action without having the complete picture. The ideal candidate thrives under pressure, quickly adapts to organizational changes, and maintains strong partnerships with Directors, fellow EAs, and internal and external stakeholders while consistently delivering high-quality results that enhance Amazon's employee experience.

About the team

Academic Research Initiatives (ARI)’s mission is to “make Amazon a place where every transformative idea from academia is efficiently discovered, evaluated, and disseminated to accelerate innovation on behalf of our customers.” We manage research investments across Amazon to surface foundational technology ideas that positively impact our customers and the world. We partner with global universities and government agencies to elevate fundamental research.

BASIC QUALIFICATIONS

• 3+ years of senior level leadership support experience.
• Experience with executive level calendar management.
• Experience with Microsoft Office products and applications.

PREFERRED QUALIFICATIONS

• Experience in a fast-paced, high-tech company.
• Experience managing multiple calendars.

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit this link for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit this link. This position will remain posted until filled. Applicants should apply via our internal or external career site.