Executive Assistant - Investment Management Finance

PowerToFly; New York (NY); On-site; USD 80,000 - 115,000; Full time

Job summary

Morgan Stanley in New York seeks an Executive Assistant to provide direct, senior‑level support to the MSIM CFO and the Investment Management Finance Leadership team, keeping leadership priorities, calendars, and deliverables running smoothly across a fast‑paced, global function.

You will manage complex calendars across multiple time zones, coordinate end‑to‑end travel, process expenses, and support governance forums and offsites, while handling confidential information with discretion and

Qualifications

• Proven experience as an Executive Assistant supporting senior leaders in a fast-paced environment.
• Strong organizational skills with the ability to manage calendars, travel, and meetings across time zones.
• Excellent written and verbal communication and discretion with confidential information.

Responsibilities

• Provide direct, senior-level administrative support to the MSIM CFO and the IM Finance Leadership team.
• Own complex calendar and meeting management across multiple time zones.
• Coordinate end-to-end travel arrangements and process expenses.
• Coordinate governance forums and leadership offsites including logistics and materials.
• Act as a key contact across Finance, the business units, and external partners with discretion.
• Track action items and ensure timely completion of leadership deliverables.
• Leverage AI-enabled workflows to improve efficiency.
• Uphold Firm values and professional standards.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

We're seeking someone to join our Investment Management Finance team as an Executive Assistant in New York to provide direct, senior-level support to the MSIM CFO and the broader IM Finance Leadership team, keeping leadership priorities, calendars, and deliverables running smoothly across a fast-paced, global function.

In the Finance division, we act as a partner to business units around the globe by providing management, review, analysis and advisory services of the Firm's financial and capital resources. This is a Non-Exempt position within the Administrative / Support job family, which specializes in providing high-touch executive, calendar, travel, and coordination support to senior leadership and their teams. Since 1935, Morgan Stanley is known as a global leader in financial services, always evolving and innovating to better serve our clients and our communities in more than 40 countries around the world.

Must be able to work 3 days onsite at our Midtown office

What you'll do in the role:

• Provide direct, senior-level administrative support to the MSIM CFO (Managing Director) and the broader IM Finance Leadership team.


• Own complex calendar and meeting management across multiple time zones, proactively resolving conflicts and protecting leadership priorities.


• Coordinate end-to-end travel arrangements and process expenses accurately and on time in line with Firm policy.


• Coordinate senior governance forums and leadership offsites, including logistics, materials, agendas, and follow-ups.


• Act as a key point of contact across Finance, the business units, and external partners, handling confidential and time-sensitive information with discretion.


• Help keep leadership priorities and deliverables on track, tracking action items and following up to ensure timely completion.


• Build and apply skills across the Firm's technology and AI toolset to work more efficiently and responsibly within Investment Management Finance.


• Act as a culture carrier; embody the Firm's values and hold yourself accountable to Firm standards.

What you'll bring to the role:

• Proven experience as an Executive Assistant supporting senior leaders, ideally within financial services or a comparable fast-paced environment.


• Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and tight deadlines.


• Strong written and verbal communication skills, and the ability to interact professionally with colleagues and clients of all levels.


• Sound judgment and discretion in handling confidential and time-sensitive matters.


• A proactive, service-oriented mindset with strong relationship-management and problem-solving abilities.


• Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word; comfort learning new tools and AI-enabled workflows.


• Ability to work both independently and as part of a lean team, remaining calm and responsive during periods of change.

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients - helping them reach their goals. We do it in a way that’s differentiated - and we've done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Expected base pay rates for the role will be between $80,000 and $115,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.

Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.