Executive Assistant & Internal Events Manager

remy-cointreau; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

Rémy Cointreau USA seeks an Executive Assistant to provide high-level administrative and business support to the President & CEO Americas. You will manage priorities, logistics, and cross-functional coordination with internal and external stakeholders to advance corporate goals.

The role requires strong project management, confidentiality, and superb communication, with proficiency in PowerPoint, Excel, Word, and AI tools. Based in New York HQ with full-time commitment.

Qualifications

• 3–6 years of professional experience supporting executive-level management or in a strategic/project-based environment.
• Strong project management, coordination, and organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication, with discretion and confidentiality.

Responsibilities

• Manage the President & CEO’s calendar, travel, expenses, meetings, and related administrative needs.
• Coordinate agendas and planning for the Americas Leadership Team and HQ stakeholders.
• Prepare materials for leadership meetings and follow up on action items.
• Support cross-functional coordination and strategic initiatives across the organization.
• Leverage AI, analytics, and tools to enhance presentations and business effectiveness.

Skills

Executive support

Calendar management

Travel coordination

Project coordination

PowerPoint

Excel

Communication skills

Discretion

Tools

PowerPoint

Excel

Word

AI tools

Job description

Job Title

Executive Assistant

Contract Type

Permanent contract

Job Function

General Management

Job Location

New York HQ

Country/Region

United States

Full time/Part Time

Full time

Estimated Experience

3 – 5 years

Job Level

Non manager

Job Requisition ID

679

Base Salary Range

Base Salary Range (Lo.): 100,000.00 USD

Base salary Range (Hi.): 120,000.00 USD

Information at a Glance

All around the world, there are clients seeking exceptional experiences; clients for whom a wide range of terroirs means a variety of flavors. Their exacting standards are proportional to our expertise – the finely-honed skills that we pass down from generation to generation. The time these clients devote to drinking our products is a tribute to all those who have worked to develop them. It is for these men and women that Rémy Cointreau, a family-owned French Group, protects its terroirs, cultivates exceptional multi-centenary spirits and undertakes to preserve their eternal modernity. The Group’s portfolio includes 14 singular brands, such as the Rémy Martin and LOUIS XIII cognacs, and Cointreau liqueur. Rémy Cointreau has a single ambition: becoming the world leader in exceptional spirits. To this end, it relies on the commitment and creativity of over 1,783 employees and on its distribution subsidiaries established in the Group’s strategic markets. Rémy Cointreau is listed on Euronext Paris.

Job Overview

Provide high-level executive, administrative, and business support to the President & CEO Americas to enhance the Executive’s effectiveness and contribute to the achievement of company goals and objectives. Serve as a trusted partner to the Executive by managing priorities and logistics, coordinating activities across the Americas Leadership Team (ALT), supporting business and strategic initiatives, and facilitating effective collaboration with internal and external stakeholders.

Job Responsibilities

Executive Support, Planning & Coordination

• Manage the President & CEO’s calendar, travel, expenses, meetings, and related administrative needs.


• Coordinate agendas, schedules, meetings, and planning for the Americas Leadership Team and key HQ stakeholders.


• Support the planning and coordination of leadership meetings, business reviews, off-sites, and other key organizational forums.


• Prepare meeting materials and agendas and coordinate appropriate follow-up.


• Coordinate with Paris/HQ and other internal stakeholders to facilitate communication, scheduling, and alignment.


• Handle sensitive and confidential information with discretion.

Project Management & Cross-Functional Coordination

• Manage projects and cross-functional initiatives on behalf of the President & CEO, coordinating stakeholders, timelines, and deliverables.


• Track key decisions, action items, priorities, and deadlines, proactively following up to maintain momentum and support execution.


• Manage special projects by gathering and synthesizing information, monitoring progress, and communicating updates.


• Proactively identify upcoming business needs, potential challenges, and areas requiring the President & CEO’s attention.


• Support coordination with external partners and stakeholders as needed.

Strategic & Business Support

• Support the President & CEO in preparing for leadership meetings, business reviews, and other strategic discussions through research, analysis, and development of relevant materials.


• Develop presentations, reports, analyses, and other materials to support business priorities and decision-making.


• Help translate the President & CEO’s priorities and direction into clear actions and next steps.


• Support strategic planning and other key business initiatives in partnership with the President & CEO and leadership team.


• Leverage AI, analytics, and other tools to support research, analysis, presentations, and business effectiveness.

Sales & Events Support

• Partner with Sales and other cross-functional teams to support coordination and execution of key commercial priorities and initiatives.


• Support the planning and execution of key customer, sales, and company events, including stakeholder coordination, materials, logistics, and follow-up.

Job Qualifications

Candidate Profile

• 3–6 years of professional experience supporting executive-level management and/or in consulting or a similarly strategic, project-based environment.


• Strong project management, coordination, and organizational skills with the ability to manage multiple priorities simultaneously.


• Strong analytical and problem-solving capabilities with the ability to synthesize information and develop clear, effective presentations.


• Highly proficient with Microsoft PowerPoint, Excel, Word, AI tools, and other relevant business and analytics tools.


• Strong written and verbal communication skills.


• Highly proactive, resourceful, and comfortable anticipating needs and independently driving work forward.


• Ability to work effectively with senior leaders and stakeholders across multiple functions and levels of the organization.


• Strong follow-through and attention to detail.


• Ability to understand broader business priorities and connect day-to-day activities and projects to organizational objectives.


• Demonstrated discretion and sound judgment when handling sensitive and confidential information.

Preferred Qualifications

• Experience supporting a President, CEO, or other C-suite executive.


• Experience coordinating cross-functional projects or strategic initiatives, including consulting experience.


• Bilingual French a plus.

An Equal Opportunity Employer

Rémy Cointreau USA is an equal opportunity employer and strongly supports diversity in the workplace. Qualified applicants are considered for positions without regard to age, sex, gender identity, gender expression, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship status, disability, marital status, veteran status, military status, domestic violence victim status, genetic information or any other legally recognized protected basis under federal, state, or local laws, regulations or ordinances. The Company also provides reasonable accommodations to disabled individuals to assist in the hiring process and to qualified individuals with disabilities in the performance of essential job functions without imposing a hardship on the Company, as required by federal, state or local law. The Company also is committed to accommodating religious beliefs.