Executive Assistant Intern

CIVILIAN COMPLAINT REVIEW BD; New York (NY); On-site; USD 20,664 - 30,307; Full time

Job summary

The Civilian Complaint Review Board (CCRB) is seeking a motivated college student to join as an Executive Assistant Intern. You will support senior leadership, manage calendars, draft communications, and assist with data tracking for audits.

This role offers hands-on experience in a professional government setting within New York City. Responsibilities include coordinating meetings, maintaining filing systems, and supporting special projects while learning day-to-day operations of the CCRB and

Qualifications

• Matriculation at an accredited college or graduate school; employment conditioned on continued student status.
• Strong research skills and academic engagement preferred.
• Excellent organizational and time management abilities expected.
• Strong written and verbal communication skills required.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook required.
• Ability to handle confidential information with professionalism.

Responsibilities

• Provide administrative support to the Director of Public Engagement and Partnerships.
• Manage calendars, schedule meetings, and coordinate events.
• Assist with email correspondence and draft communications.
• Collect and input data into tracking systems for audits.
• Support special projects as needed.
• Maintain organized filing systems (digital and/or physical).
• Perform other duties to support the department’s goals.

Skills

Research skills

Organizational & time management

Written & verbal communication

Microsoft Office

Confidential information handling

Eager to learn

Education

Matriculation at an accredited college or graduate school

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

The Civilian Complaint Review Board (“CCRB”) is charged with investigating, mediating, and prosecuting complaints which members of the public file against New York City police officers alleging the use of force, abuse of authority, discourtesy, offensive language, untruthful statements made by officers, and racial profiling and biased policing. The Board consists of 15 members who are appointed by the Mayor, the City Council and Public Advocate or designated by the police commissioner. The Board is responsible for governing the agency. The Executive Director is responsible for the day-to-day operations of the agency. As the largest police oversight agency in the United States, the CCRB currently investigates approximately 4,500 complaints each year.

About The Role

We are seeking a motivated and detail-oriented college student to join our team as an Executive Assistant Intern. This is a great opportunity to gain hands-on experience supporting senior leadership, developing organizational skills, and learning how day-to-day operations run in a professional environment.

About the Program

The Outreach & Intergovernmental Affairs Unit informs and educates the public about:

• The structure and authority of the CCRB
• Civilians' rights and responsibilities during police encounters such as question-stop-and-frisk
• De-escalation
• How to file a complaint
• The investigation and mediation process

Responsibilities

• Provide administrative support to the Director of Public Engagement and Partnerships
• Manage calendars, schedule meetings, and coordinate events
• Assist with email correspondence and draft communications
• Collect and input data into tracking systems for audits
• Support special projects as needed
• Maintain organized filing systems (digital and/or physical)
• Perform other duties as assigned to support the overall goals and mission of the department/organization

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I:

• Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):

• Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):

• Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

Special Note

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

• Currently enrolled in a college or university (Human Services, Social Justice, Social Work, Public Administration, or a related field preferred)
• Must be a sophomore, junior, or senior
• Strong research skills
• Excellent organizational and time management abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to handle confidential information with professionalism
• Self-starter with a positive attitude and eagerness to learn

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.