College Aide

New York City Department of Transportation; New York (NY); On-site; USD 24,796 - 30,307; Full time

Job summary

New York City Department of Transportation's Office of Livable Streets seeks a College Aide to support the Administration Unit, handling procurement, invoicing, document management, and program tracking.

You will interact with vendors and internal partners, maintain calendars, and respond to inquiries about Open Streets, Street Seats, Shared Streets, and Plazas initiatives while developing public-sector administration skills.

Qualifications

• Student must be enrolled in college or graduate school.
• Strong attention to detail and organization.
• Proficiency in MS Office.
• Experience with procurement and invoice processing preferred.

Responsibilities

• Assist with procurement processes and invoice processing.
• Prepare and review purchase order documentation.
• Coordinate with vendors and internal staff.
• Maintain unit tracking calendars and records.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Microsoft Office

Education

Matriculation at accredited college

Tools

Microsoft Excel

Microsoft Access

Adobe Creative Suite

PDF software

Job description

Transportation Planning and Management (TPM) is responsible for the safe, efficient, and environmentally responsible movement of people and goods on the City's streets, supporting the larger goals of economic and social vitality for people living, working, and doing business in New York City. The Division's responsibilities include planning, street design, technical analysis, signs, transit development, freight mobility and markings, ensuring the safety of motor vehicle occupants, pedestrians, and cyclists.

The Office Livable Streets (OLS) is tasked with prioritizing strategic planning, community engagement, research, policy, design, implementation, and long-term management. Their goal is to create streets that are livable, supporting safety, accessibility, inclusion, resiliency, active modes, community cohesion, and economic vitality citywide. Additionally, they aim to enhance New York City's pedestrian, bicycle, and micromobility networks, providing comfortable, connected, green, and reliable transportation options across the five boroughs. They place special emphasis on Priority Investment Areas, mode shift, and reimagining streets. The office also develops innovative new programs, design typologies, project delivery, and analysis tools to meet the demands of a rapidly changing population with evolving needs and technologies.

The College Aide will support the Office of Livable Streets (OLS) Administration Unit in managing the administrative and operational functions that support multiple programs throughout New York City. Under the direction of the Director of Administration, the College Aide will support the Office of Livable Streets (OLS) Administration Unit by assisting with procurement processes, invoice processing, document management, and administrative tracking to ensure the efficient delivery of OLS programs. Responsibilities include preparing and reviewing purchase order documentation, coordinating with vendors and partners, maintaining unit tracking systems and calendars, responding to inquiries related to Open Streets, Street Seats, Shared Streets, Plazas, and other Office of Livable Streets initiatives, and providing day-to-day administrative support to unit staff.

Skills needed include strong attention to detail, organizational and time management skills, effective verbal and written communication, and the ability to work independently while collaborating with internal and external partners. Familiarity with administrative processes, invoice processing, and tracking systems, is preferred. Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Adobe Acrobat or other PDF software, is highly desirable. Students will gain practical experience in public sector administration, procurement, fiscal operations, and municipal project coordination while developing professional skills applicable to government and business operations.

Preferred Skills

Microsoft Access and Excel, Database Software, Adobe Creative Suite.

Hours/Shift: 35 hrs. / 9 - 5

Work Location: 55 Water St, New York, NY

Minimum Qualifications

For Assignment Level I: Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

Microsoft Access and Excel, Database Software, Adobe Creative Suite.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.