Executive Assistant | Interior Design Industry

Interior Talent; Las Vegas (NV); On-site; USD 48,000 - 52,000; Full time

Job summary

A premier hospitality design studio in Las Vegas seeks an Executive Assistant to support Vice Presidents. This vital role involves managing administrative tasks and facilitating effective communication within the team. Candidates should have a Bachelor's degree and experience in interior design or hospitality, with strong organizational and communication skills essential for success.

Qualifications

• Experience as an Executive Assistant, ideally in interior design, architecture, or hospitality.
• Exceptional verbal and written communication skills.
• Expertise in multitasking and advanced organizational abilities.

Responsibilities

• Manage complex calendars and coordinate travel arrangements.
• Draft and finalize correspondence, reports, and presentations.
• Liaise with clients and vendors on behalf of the VPs.

Skills

Organizational skills

Communication skills

Multitasking abilities

Discretion

Proactive mindset

Education

Bachelor’s degree in Business Administration, Communications or related field

Tools

Microsoft Office Suite

Job description

Executive Assistant | Interior Design Industry

Executive Assistant | Interior Design Industry

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Executive Assistant to Interior Design Vice Presidents

Luxury Hospitality Design Studio | Las Vegas, NV

We are hiring for a premier hospitality design studio based in Las Vegas, known for crafting timeless luxury experiences through sophisticated interiors. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Interior Design Vice Presidents. In this pivotal role, you will provide comprehensive administrative and operational support, ensuring the seamless execution of high-level projects and day-to-day department functions.

Join a team that values innovation, collaboration, and elegance in every detail.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate national and international travel arrangements.
• Oversee staffing calendars, prepare expense reports, and handle travel requests and timesheets for the design team.
• Draft, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail.
• Conduct research and compile key information to support interior design initiatives and strategic planning.
• Liaise on behalf of the VPs with clients, vendors, and internal teams with professionalism and discretion.
• Lead the onboarding experience for new hires and pre-screen recruitment candidates for the design team.
• Assist in creating requests for proposals, change orders, and additional service requests.
• Support planning and execution of department events and meetings.
• Manage incoming communication and prioritize tasks to ensure efficiency and responsiveness.
• Uphold confidentiality in handling sensitive business matters.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Prior experience as an Executive Assistant—ideally in interior design, architecture, or hospitality.
• Executive-level polish and exceptional verbal and written communication skills.
• Advanced organizational and multitasking abilities—you thrive in a fast-paced, detail-driven environment.
• Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proven discretion in managing sensitive information with trust and integrity.
• A proactive mindset and team spirit—you're two steps ahead, every time.
• Familiarity with the interior design industry language and workflows is highly preferred but not required.
• Experience with project management tools and systems is highly preferred but not required.
• A creative sensibility aligned with the luxury design industry is highly preferred but not required.

For immediate review and consideration, contact: Ashley Levin - [e-mail]

For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com

Why work with Interior Talent?

• OUR CLIENTS hire us to FIND YOU
• Exclusively focused on the Architecture and Design industries
• We work with the DECISION MAKERS – Owners, Principals, Directors, and HR
• CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL – we highly value your current position and will never do anything that would bring your future into jeopardy
• EXPERTISE: In the industry since 2003
• We are your advocate and WE GET IT – we know making a career decision is difficult and we’re here for you throughout the whole process
• www.InteriorTalent.com

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Design, Art/Creative, and Administrative

• Industries

  Interior Design, Architecture and Planning, and Design Services

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