Executive Assistant, Intelligent Systems Experience (SEAR)

Apple; Cupertino (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

Apple is seeking an Executive Assistant to the VP of Intelligent Systems Experience (SEAR). The role demands exceptional organisational and interpersonal skills, calendar management, travel coordination, and discreet handling of confidential information in a fast-paced environment.

You will partner with senior leaders and cross-functional teams, oversee complex schedules, coordinate meetings and events, prepare briefing materials, and ensure smooth operations so the executive can focus on

Qualifications

• Minimum of 4+ years of EA experience supporting VP, SVP or C-level executives.
• Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
• Experience planning, managing, and executing events.
• Strong written and verbal communication skills, with professionalism and tact when interacting with senior executives and team members.

Responsibilities

• Oversee daily calendar and travel coordination for the executive.
• Prepare and submit expense reports accurately.
• Plan and coordinate internal and external events.
• Collaborate with leaders across Apple and external organizations.

Skills

Executive support

Calendar management

Event planning

Communication skills

Education

AA or BS degree preferred

Tools

Apple Calendar

Numbers

Keynote

Job description

Does an exciting, dynamic, fast paced and collaborative environment catch your attention? Do you like puzzles and determining solutions that are not obvious? If so, consider joining us! We are seeking an Executive Assistant for our VP of Intelligent Systems Experience (SEAR). The ideal candidate will thrive in a collaborative, fast-paced environment, demonstrate outstanding interpersonal skills, work autonomously & collaboratively, and show a proactive approach to solving problems. In addition to being organised and analytical, you have the strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You must love what you do and have the desire to be a team player on an amazing team.

This role requires a high degree of flexibility, strategic thinking, and strong problem-solving skills to effectively navigate shifting priorities and last-minute changes. As a master of planning and calendar management, you will play a critical role, working alongside the VP, in orchestrating complex schedules, ensuring the executive’s time is efficiently managed. Serving as the primary gateway to the calendar, you will collaborate closely with the VP, other executive assistants, project managers, and leaders across Apple and external organizations. Your support will be comprehensive and meticulous—ranging from daily calendar oversight and travel coordination to expense report submission, event planning (both business and social), and addressing a wide variety of day-to-day needs. Your ultimate goal: to ensure the executive is set up for success at all times.

To thrive in this fast-paced, high-impact role, you must possess exceptional organisational and communication skills, keen attention to detail, and the highest level of discretion in handling confidential information. You are tech-savvy, proactive, and adaptable—always anticipating needs and staying one step ahead to keep operations running smoothly. A strong sense of professionalism, relationship-building expertise, and a genuine passion for what you do will be key to your success in this position.

Minimum Qualifications

• Minimum of 4+ years of EA experience supporting VP, SVP or C-level executives in a high tech industry.
• Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
• Experience planning, managing, and executing events.
• Strong written and verbal communication skills, with professionalism and tact when interacting with senior executives and team members.

Preferred Qualifications

• Ability to work collaboratively on assignments and handle sensitive and confidential information with integrity and discretion, with the flexibility to adjust priorities on short notice.
• Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions.
• Proficiency in Apple products including, Calendar, Numbers and Keynote
• Ability to handle conflict appropriately, knowing when to delegate issues upward and when to apply common sense.
• AA or BS degree preferred.