Senior Executive Assistant

Magnit Global; New York (NY); Presencial; USD 90.000 - 130.000; Tempo integral

Resumo da vaga

Apple Retail is seeking an Executive Assistant to support the Retail Business Planning and REMM Business Operations leader. The role centers on precision calendar governance, agenda-setting for weekly leadership meetings, and stewardship of shared management systems used across the Retail Leadership Team.

You will proactively anticipate needs, manage complex schedules across multiple time zones, and coordinate travel, events, and cross-location logistics with discretion and professionalism.

Qualificações

• Minimum 5 years in an Executive Support role for senior leadership.
• Proficient with Apple productivity tools (Keynote/Numbers/Pages/Mail/Calendar) and collaboration tools Wrike, Slack, Box.
• Strong organizational, prioritization, and time-management abilities.
• Excellent written and verbal communication with discretion and diplomacy.
• Ability to coordinate calendars, travel, and complex multi-time-zone scheduling.

Responsabilidades

• Own Retail Business Planning and Retail Management calendars and complex meeting coordination across executives and locations.
• Multi-task and prioritize projects in a fast-paced environment with accuracy and timeliness.
• Support leadership communications, agendas, trackers, and playbooks.
• Arrange international/domestic travel, accommodations, and expense reconciliation.
• Plan and execute internal events such as offsites and organization-wide meetings.
• Interact with administrators across Apple to coordinate schedules and logistics.

Conhecimentos

Strong organizational skills

Prioritization & time management

Executive communication

Ferramentas

Wrike

Slack

Box

Apple productivity tools

Descrição da vaga

Duration : 11 Months (Possibilities of Extensions)

Apple Retail is seeking a highly motivated, detail-oriented Executive Assistant to support the Retail Business Planning and REMM Business Operations leader and team. This role sits at the center of Retail's management systems — from Retail Leadership Team calendar governance to agenda-setting for weekly leadership meetings — and requires someone who can operate with precision across the broader rhythms that ensure multiple senior leaders are organized and aligned.

The ideal candidate is a self-starter who anticipates needs before they're voiced, exercises strong judgment in ambiguous situations, and partners seamlessly with a wider network of Executive Assistants across Retail. You'll be as comfortable managing a leader’s calendar as you are stewarding shared management systems that the entire Retail Leadership Team depends on. You love being the person who makes complex things run smoothly, and you have meticulous attention to detail.

As Executive Assistant to the Retail Business Planning and REMM Business Operations leader, you will provide comprehensive administrative support while serving as a key steward of Retail's shared management systems. This is a dynamic role that blends traditional executive support with ownership of processes that extend across the Retail Leadership Team and multiple Retail VPs' organizations.

Key Responsibilities

• Own Retail Business Planning and Retail Management shared calendars, including daily scheduling, calendar management, and coordination of complex meetings across multiple executives and locations
• Multi-task and prioritize a wide range of projects in a fast-paced environment, with attention to detail, accuracy, and timeliness
• Support Retail leadership communications, meeting agendas, trackers, and playbooks
• Arrange and coordinate complex international and domestic travel, accommodations, and all trip logistics; submit and reconcile expense reports
• Plan, coordinate, and execute internal events such as offsites, team-building events, and organization-wide meetings
• Interact daily with other administrators across Apple, both locally and internationally, to coordinate schedules and logistics

Minimum Qualifications

• Minimum 5 years of experience in an Executive Support role, providing administrative support to senior-level leadership
• Proficient in Apple productivity tools (Keynote, Numbers, Pages, Mail, Calendar); experience with Wrike, Slack, Box, and similar collaboration tools
• Strong organizational skills managing complex calendars and travel across many partners and multiple time zones
• Proactive problem-solver with exceptional prioritization and time management skills; adept at handling shifting priorities and resolving issues efficiently and creatively
• Exceptional written and verbal communication skills, with the discretion and professionalism to handle confidential information with tact and diplomacy

Minimum Qualifications

• Minimum 5 years of experience in an Executive Support role, providing administrative support to senior-level leadership
• Proficient in Apple productivity tools (Keynote, Numbers, Pages, Mail, Calendar); experience with Wrike, Slack, Box, and similar collaboration tools
• Strong organizational skills managing complex calendars and travel across many partners and multiple time zones
• Proactive problem-solver with exceptional prioritization and time management skills; adept at handling shifting priorities and resolving issues efficiently and creatively
• Exceptional written and verbal communication skills, with the discretion and professionalism to handle confidential information with tact and diplomacy

Preferred Qualifications

• Meticulous attention to detail and strong project management skills, with the ability to manage multiple workstreams simultaneously
• Experience navigating global time zones, cultures, and logistics
• Experience with AI tools and a passion for innovation