Executive Assistant, Intelligence & Special Programs

KBR, Inc; Chantilly, Northern (VA, KY); Hybrid; USD 87,000 - 131,000; Full time

Benefits offered by this job

401K plan with company match

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Flexible spending account

Disability insurance

Paid time off

Flexible work schedule

Job summary

KBR is seeking an Executive Assistant to support the Vice President, Intell and the Vice President, Special Programs within a fast-paced defense and space mission environment. The role requires strategic organization, discretion, and coordination across executives, operating units, customers, and partners.

Responsibilities include calendar management, travel planning, executive communications, and driving AI-enabled workflow improvements using Microsoft Copilot and other tools.

Qualifications

• 10+ years of progressively responsible administrative or executive support experience.
• Advanced proficiency with Microsoft 365 applications including Outlook, Word, PowerPoint, Excel, Teams, SharePoint, and OneDrive.
• Demonstrated experience leveraging AI-enabled tools such as Microsoft Copilot to improve productivity and workflow efficiency.
• Ability to work independently while collaborating effectively across a diverse leadership team.

Responsibilities

• Own and manage complex executive calendars for multiple senior leaders, balancing priorities and logistics.
• Lead domestic and international travel planning, coordination, and expense reconciliation.
• Track executive commitments, actions, and deadlines; drive timely follow-up and Archival of materials.
• Draft executive-level communications, briefings, presentations, and read-ahead materials.
• Identify, develop, and implement AI-enabled workflows and productivity improvements.

Skills

Defense/Intelligence sector experience

Multi-executive support

Automation solutions experience

Discretion and professionalism

Microsoft 365 proficiency

AI-enabled tool proficiency (Copilot)

Tools

Microsoft 365 apps (Outlook, Word, PowerPoint, Excel)

SharePoint

OneDrive

Job description

Title: Executive Assistant, Intelligence & Special Programs Belong. Connect. Grow. with KBR!

KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security.

Why Join Us?

• Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
• Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
• Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.

KBR is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Vice President, Intell and the Vice President, Special Programs, with secondary support across the Intel and Special Programs leadership team. This role serves as a trusted business partner, enabling executive effectiveness across growth, operations, and strategic priorities within a fast-paced defense, intelligence, and space mission environment. The ideal candidate is a strategic thinker with exceptional organizational skills, sound judgment, business acumen, and the ability to operate independently while managing competing priorities. This individual must be comfortable handling sensitive information with the highest level of discretion and professionalism while serving as a central coordination point across executive leadership, operating units, customers, and partners.

Key Responsibilities

• Executive Calendar & Schedule Management Own and manage complex executive calendars for multiple senior leaders, balancing strategic priorities, operational demands, customer engagements, and external commitments. Anticipate scheduling conflicts, prioritize competing demands, and recommend solutions to maximize executive effectiveness. Coordinate and prepare executives for meetings by ensuring objectives, materials, attendees, and logistics are aligned. Manage executive access, availability, and time allocation to support business and mission priorities. Utilize AI-enabled tools and automation solutions to improve scheduling efficiency and calendar management.
• Travel, Meetings & Administrative Support Lead domestic and international travel planning, coordination, and expense reconciliation for executive leadership. Proactively manage travel risks, schedule changes, and logistics to ensure seamless execution. Coordinate conference room reservations, leadership meetings, staff meetings, and executive offsites. Plan and execute meetings, conferences, leadership events, and employee engagement activities. Manage VIP visits, including logistics, facility access, escort requirements, and executive hospitality. Coordinate catering, employee events, team celebrations, and executive dinners across multiple office locations. Interface professionally with senior executives, government officials, customers, partners, and internal stakeholders.
• Executive Operations & Program Coordination Track executive commitments, action items, deliverables, and deadlines arising from meetings, communications, and business reviews. Develop and maintain reliable tracking systems to ensure accountability and timely closure of critical actions. Drive follow-up with stakeholders and leadership teams to ensure commitments are completed. Support timesheet approvals, workforce tracking, and other routine operational activities as required. Maintain historical records and archive leadership, business, program, and financial materials within SharePoint, OneDrive, and other approved repositories.
• Communication & Stakeholder Management Screen, prioritize, and manage executive communications, including calendar requests, correspondence, and email traffic. Draft executive-level communications, briefings, presentations, talking points, and read-ahead materials. Serve as a key liaison and coordination point among executives, directors, operating units, and corporate functions. Foster effective collaboration across business units and maintain strong partnerships with executive assistants throughout the organization. Exercise discretion and judgment in handling confidential and sensitive information.
• AI & Business Process Enablement Act as an AI and automation resource for executive leadership. Identify, develop, track, and implement AI-enabled workflows and productivity improvements. Support adoption and effective utilization of Microsoft Copilot and other automation tools. Continuously evaluate opportunities to improve executive operations, information management, and business processes through technology.

Work Environment

Location: Hybrid work environment with a minimum of 4 days per week onsite in Chantilly, VA.

Travel Requirements: Quarterly travel anticipated, with additional travel as required to support business and mission needs.

Working Hours: Standard business hours with flexibility to accommodate executive schedules and priorities.

Required Qualifications

• 10+ years of progressively responsible administrative or executive support experience, including support of senior executives.
• Proven ability to manage multiple priorities and complex schedules in a fast-paced environment.
• Exceptional organizational, communication, prioritization, and problem-solving skills.
• High degree of professionalism, discretion, integrity, and sound judgment.
• Advanced proficiency with Microsoft 365 applications including Outlook, Word, PowerPoint, Excel, Teams, SharePoint, and OneDrive.
• Demonstrated experience leveraging AI-enabled tools such as Microsoft Copilot to improve productivity and workflow efficiency.
• Ability to work independently while collaborating effectively across a diverse leadership team.

Preferred Qualifications

• Experience supporting executives within defense, intelligence, national security, government, aerospace, or space mission organizations.
• Familiarity with business growth operations, capture activities, or program execution environments.
• Experience supporting multiple executives, operating units, or complex organizational portfolios.
• Demonstrated success implementing automation solutions that improve executive effectiveness and operational efficiency.
• Experience working within highly regulated or security-conscious environments.

Basic Compensation: $87,000.00 - $131,000.00. The offered rate will be based on the selected candidate’s knowledge, skills, abilities and/or experience and in consideration of internal parity.

Additional Compensation: KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

KBR — Delivering Solutions, Changing the World.

KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives.

In everything we do, we are guided by our ONE KBR Values:

• We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential.
• We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders.
• We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business.
• We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed.
• We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company.

We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals.

Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries. At KBR, We Deliver.