Executive Assistant - Information Technology

Muckleshoot Casino Resort; Auburn (WA); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Competitive salary

Full benefits

Free meals

Parking provided

Life insurance

Long-term disability

AD&D coverage

Flexible Spending Account

Gaming licenses

Retirement plans

Job summary

Muckleshoot Casino Resort is seeking an experienced executive assistant to support the CIO and executive team. You will manage calendars, travel, and communications while maintaining confidential files and coordinating high-impact projects.

Role requires strong guest service, professionalism, and the ability to work across shifts, including nights and holidays. Prior gaming or hospitality experience is preferred and professional conduct is essential.

Qualifications

• Three years’ experience supporting an executive position.
• Hospitality, gaming, or related industry experience preferred.
• Knowledge of executive administration policies and procedures.

Responsibilities

• Be the face of MCR for new hires and team members with excellent guest service.
• Coordinate with CIO to organize meetings, travel, and correspondence.
• Maintain confidential divisional files and track initiatives.
• Oversee calendars, materials, and travel packets as directed.
• Lead special projects from inception to completion for the CIO.
• Welcome guests and coordinate boardroom scheduling and setups.
• Ensure a positive, safe work environment and report issues.

Skills

Executive support

Hospitality industry experience

Professionalism/confidentiality

Communication skills

English fluency

Tools

Microsoft Office

Document management systems

Virtual meeting software

Accounting/time & attendance systems

Job description

What's In It For You

• Competitive salary starting at

  $75,256.74 Doe

  with discretionary performance bonuses 2x a year!

• Fully paid medical, prescription drug, dental, and vision coverage for you and competitive premiums for your dependents.

• Complimentary meals and covered team member parking.

• Employer-paid life insurance, long-term disability, and accidental death and dismemberment coverage. Flexible Spending Account options for health care expenses.

• Company-paid gaming licenses (Class A & Class B).

• Variety of additional voluntary benefits and retirement plans.

What You'll Do

• Be the face of MCR for new hires and team members; exemplify MCR's values and set a great example by always demonstrating excellent guest service and professionalism.
• Collaborate with the Chief Information Officer to organize and execute divisional activities, including meetings, schedules, special functions, travel, telecommunications, and correspondence.
• Maintain organized and confidential divisional office files, ensuring completeness and accuracy.
• Support the execution and tracking of key corporate initiatives, projects, and events.
• Screen and manage telecommunications for the divisional office, prioritizing and resolving issues efficiently.
• Proactively identify potential issues affecting the divisional office and present solutions to the Chief Information Officer.
• Manage calendars, schedules, and meeting materials, assisting with training and travel packets as directed.
• Keep accurate records and updates for the Chief Information Officer.
• Lead special projects from inception to completion as assigned by the Chief Information Officer.
• Review and manage Executive Office mail, providing recommendations and data collection for presentation.
• Welcome and greet Casino guests warmly and maintain a friendly demeanor.
• Coordinate scheduling and resources for the boardroom, ensuring tidiness and readiness for all meetings.
• Collaborate with IT and Support Services for outside meeting setups.
• Order supplies for restocking the department.
• Work independently and on various shifts, including nights, overnights, weekends, and holidays.
• Foster a positive and safe work environment, reporting any issues to the appropriate personnel.
• Perform required and/or assigned job duties.

What You'll Bring

• Three (3) years of experience supporting an executive level position required.
• Hospitality, gaming, or comparable industry experience preferred.
• Knowledge of Executive Administration and advanced knowledge of administrative policies and procedures.
• Knowledge of contracts, legal documents, compacts, gaming regulations and internal controls.
• Skilled in current Microsoft Office Suite, including but not limited to: Word; Excel; Outlook, PowerPoint, and Visio.
• Skilled in Document Management and Sharing Systems; Virtual Meeting Software; Accounting and Procurement Software and Time and Attendance systems.
• Ability to coordinate multiple projects accurately and efficiently.
• Ability to maintain a high level of professionalism and confidentiality.
• Ability to productively work in a diverse workplace.
• Ability to communicate effectively, both orally and in writing. Read, write and speak English fluently.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Source: Hospitality Online