Executive Assistant III

City and County of Denver; Denver (CO); Hybrid; USD 50,000 - 84,000; Full time

Benefits offered by this job

Medical Insurance

Pension Plan (City)

Paid holidays

Tuition Reimbursement

EcoPass transportation benefit

Job summary

City and County of Denver seeks an Executive Assistant III to serve as a strategic partner to the Executive Director within Denver Human Services. You will support the Mayor’s Office staff, internal leadership, and external partners in a fast-paced government environment.

Responsibilities include calendar management, confidential communications, and preparation of briefing materials, with a focus on relationship building and governance support. Hybrid work at 1200 Federal Blvd, Denver.

Qualifications

• High school diploma or GED required.
• Three years of administrative/secretarial experience, including supporting a manager of a large division or the highest-level manager.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proven organizational and multi-tasking abilities in a fast-paced environment.

Responsibilities

• Anticipate needs and prioritize priorities for the Executive Director.
• Manage a complex calendar, balance requests, and protect time for priorities.
• Triage information and represent the Executive Director's perspective accurately.
• Coordinate high-level meetings, engagements, and cross-department collaboration.
• Prepare agendas, materials, and follow-up actions; maintain clear communication flows.

Skills

Strategic thinking

Executive support

Communication

Organizational skills

Emotional intelligence

Education

High school diploma or GED

Tools

Microsoft 365

Workday

Budgeting tools

Scheduling tools

Job description

About Our JobWith competitive pay, great benefits, and endless opportunities, working for the City and County of Denver (CCD) means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver. Click here to find out about all the amazing benefits and reasons to work for CCD!What We OfferThe City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $26.84-40.27/hour. New hires are typically brought into the organization with a starting pay between $26.84-34.76/hour, based on education and experience. We also offer generous benefits for full-time employees which include but is not limited to:Competitive Medical, Dental, Vision Insurance (effective within 1 month of start date, City pays majority of premiums)Pension Plan for Life (Employee contributes 8.45%, Employer matches at 17.95%)457 (b) Retirement Plan (no early withdrawal fee!)PTO (over 3 weeks in your first year) and 14 paid holidaysMerit IncreasesSTD, LTD, HSA, FSA, Life InsuranceCARE Bank, Family Leave BenefitsEmployee Assistance Program, Employee Volunteer ProgramTuition Reimbursement (up to $2000/year), We Qualify for Student Loan Forgiveness ProgramLearning and Development Opportunities; Courses and Career Development ResourcesEcoPass (unlimited free RTD bus/train rides)Location & ScheduleThis position is on a hybrid schedule, and is located at 1200 Federal Blvd, Denver, CO. The City and County of Denver supports a hybrid workplace model. Employees’ physical work location is based upon the position’s job duties and requirements, customer service and responsiveness, team and individual performance, and business needs and requirements. Our current practice requires in-office work for all employees for a minimum of three days per week. Business needs and initial onboarding may require additional days in the office.Who We Are & What You’ll Do At Denver Human Services (DHS), we envision a healthy community where people are connected, supported, safe, and well. One in three people in Denver turn to DHS for support at all stages of life. Our employees help children, at-risk adults, families, and individuals navigate social and economic pressures by connecting them to services and experts who support their overall well-being.Why You’ll Love Working at DHSLeadership is shared, everyone contributes to DHS’s success.We are problem‑solvers dedicated to strengthening our community.We are continuous learners committed to growing and improving.We are service‑driven centered on compassion, equity, and improving lives.About the RoleDenver Human Services (DHS), within the City and County of Denver, is seeking a motivated and highly skilled Executive Assistant III to serve as a strategic partner to the Executive Director. This is a high‑trust, high‑visibility role responsible for managing administrative operations and strengthening executive relationships as the central point of contact for the Mayor’s Office staff, internal leadership teams, partner agencies, and external stakeholders.The Executive Assistant III serves as a trusted member of the executive team and the primary support to the Executive Director. You will learn the Executive Director’s priorities, communication style, and working preferences, anticipate needs, protect time for key priorities, and provide respectful advice when appropriate. Acting as a force multiplier, you will ensure the Executive Director’s time, meetings, communications, and daily priorities move forward seamlessly in a fast-paced, dynamic environment.Key Responsibilities will include:Serve as the Executive Director’s strategic partner by anticipating needs, ensuring preparation, and driving follow‑through on top priorities.Manage a complex, frequently changing calendar, applying strong judgment to identify emerging priorities, balance competing requests, resolve conflicts, and protect time for established priorities.Effectively triage incoming information and requests, ensuring the Executive Director receives the most relevant and actionable items while accurately representing the Executive Director’s perspective.Coordinate high‑level internal and external meetings, public engagements, leadership retreats, strategy sessions, and cross‑department collaboration.Serve as liaison for the Executive Director, Mayor’s Office, elected officials’ staff, community partners, and internal teams, ensuring clear and timely communication.Support key governance structures by managing leadership meeting cadence, preparing agendas and materials, coordinating follow‑up actions, and maintaining clear internal communication flow.Collaborate across the Executive Leadership Team to coordinate deadlines, track commitments, and maintain alignment on priorities.Respond compassionately to inquiries from DHS clients or individuals seeking resources or assistance.Exercise a high level of discretion and sound judgment when managing confidential and sensitive information.Develop polished presentations, briefing materials, and leadership communications.Leverage mastery of Microsoft 365 tools—including Teams, OneDrive, and SharePoint—to support collaboration, documentation, and information management.Use databases, dashboards, and reporting tools common in public‑sector environments to organize and interpret information supporting executive decision‑making.Manage workflows and navigate systems such as Workday, budgeting platforms, and scheduling tools essential to DHS’s operations.Plan, organize, and coordinate travel logistics for the Executive Director, including itinerary development, reservations, and expense reconciliation.Model DHS values, cultivate trusted relationships, and contribute to a collaborative culture.What You’ll BringWe value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and lived experience. You’ll thrive here if you build strong relationships, continually improve your work, support your peers, and contribute meaningfully to the goals of Denver Human Services and the City and County of Denver.Our ideal candidate brings strengths in:Strategic and systems thinkingSituational and organizational awarenessExecutive‑level communication and relationship‑buildingEmotional intelligence and timely, solutions-focused problem-solvingSound judgment, respectful assertiveness, and the ability to anticipate needsExperience and Attributes:5+ years supporting executive‑level or senior leaders, ideally in government, human services, public service, or similarly fast‑paced organizational environmentExceptional organizational skills and the ability to manage competing priorities with precision in a dynamic environment.Strong written and verbal communication skills, with the ability to craft professional materials and communicate effectively with diverse audiences.Ability to diagnose issues, think strategically, and offer practical solutions.Comfort working independently, applying sound judgment in ambiguous situations, and appropriately escalating matters when needed.Outstanding interpersonal skills and an ability to build trusting relationships with staff, elected officials, community partners, other executive assistants, and members of the public.Ability to remain calm, productive, and solutions‑focused in high‑pressure environments.Proven ability to manage confidential information and navigate sensitive situations with tact and professionalism.High ethical standards, integrity, reliability, and alignment with public‑service values.Highly resourceful and proactive, with a strong ability to anticipate needs before being asked.Ability to respectfully offer advice, reinforce established priorities, and redirect requests when needed to protect an executive’s time.Comfort learning new technology and exploring responsible ways to improve administrative processes and efficiency.Required Minimum QualificationsEducation Requirement: Graduation from high school or possession of a GED, HiSET, or TASC Certificate.Experience Requirement: Three (3) years of administrative/secretarial experience which must include one (1) year of experience providing support to a manager responsible for large, complex divisions or the highest‑level manager of a small organization.Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement.Application DeadlineTo be considered for this position, you must include the following on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab):A cover letter explaining your genuine interest in supporting the Executive Director of Denver Human Services and how your skills and experience have prepared you to anticipate needs, manage competing priorities, navigate complex relationships, and thrive in the fast-paced environment of this role.Please submit your application as soon as possible and no later than Thursday, October 8th, 2026, at 11:59pm to ensure consideration.About Everything ElseJob ProfileCA2179 Executive Assistant IIITo view the full job profile including position specifications, physical demands, and probationary period, click here.Position TypeUnlimitedPosition Salary Range$26.84 - $40.27Target Pay$26.84-34.76/hour, based on education and experienceAgencyDenver Human ServicesRedeployment during Citywide EmergenciesCity and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor.The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact [e-mail] with three business days’ notice.Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.For information about right to work, click here for English or here for Spanish.