Executive Assistant II — Public Health Ops (On-site)

FALL CREEK FARM & NURSERY; Austin (TX); On-site; USD 45,000 - 71,000; Full time

Job summary

Dept of State Health Services (DSHS) is seeking an Executive Assistant II to support the TB Branch. This role performs high-level administrative duties, coordinates calendars and travel for the Section director, and helps prepare communications and records for senior leadership.

Strong organizational and problem-solving abilities are essential. The position requires meticulous attention to detail, ability to work with sensitive information, and proficiency with Microsoft Office and SharePoint.

Qualifications

• Bachelor's degree or equivalent; experience may substitute for education.
• Three years’ executive coordination experience preferred.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate calendars, meetings, and travel arrangements for the Section director.
• Prepare presentation and handout materials; manage routine and special correspondence.
• Assist with open records requests, grievances, and other high-level inquiries.
• Develop and maintain procedures, SharePoint filing, and document workflows.

Skills

Executive support

Calendar management

Communication skills

HR policy awareness

Education

Bachelor's degree or equivalent

Tools

SharePoint

Microsoft Office

Microsoft Excel

Job description

Dept of State Health Services (DSHS) is seeking an Executive Assistant II to support the TB Branch. This role performs high-level administrative duties, coordinates calendars and travel for the Section director, and helps prepare communications and records for senior leadership.

Strong organizational and problem-solving abilities are essential. The position requires meticulous attention to detail, ability to work with sensitive information, and proficiency with Microsoft Office and SharePoint.