Administrative Assistant IV - Disaster Response

Texas Department of State Health Services; Austin (TX); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Telework eligible

Job summary

Texas Department of State Health Services seeks an Administrative Assistant IV to provide advanced administrative support to the unit director and program managers in the Preparedness Management Unit. You will coordinate meetings, travel, and conferences, prepare correspondence, and maintain records to support agency operations.

The role requires handling sensitive information, ensuring timely communication, and contributing to disaster response and COOP readiness.

Qualifications

• At least three years of experience performing administrative or executive-level support duties.
• Experience managing and maintaining multiple calendars, including coordinating meetings, appointments, and scheduling conflicts.
• Experience using Microsoft Office applications, including Outlook, Word, Excel, and Teams.

Responsibilities

• Provides advanced administrative support to the Unit Director, Program Managers, and staff in the Preparedness Management Unit, including coordinating meetings, travel, and conferences.
• Prepares and edits correspondence, reports, and other written documents; develops and maintains files and records.
• Supports disaster response and Continuity of Operations activations, may train others and supervise staff.

Skills

Office practices

Microsoft Office

Time management

Calendar management

Travel coordination

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Teams

Job description

Texas Department of State Health Services seeks an Administrative Assistant IV to provide advanced administrative support to the unit director and program managers in the Preparedness Management Unit. You will coordinate meetings, travel, and conferences, prepare correspondence, and maintain records to support agency operations.

The role requires handling sensitive information, ensuring timely communication, and contributing to disaster response and COOP readiness.